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Vehicle/Driver Requirements

This policy covers requirements for the use of university vehicles. Notwithstanding this policy, USC reserves the right, at its discretion, to prohibit any individual from driving a university vehicle. Failure to follow this policy may result in disciplinary action up to and including termination of employment.
Vehicle maintenance requirements
Each department using university-owned vehicles is responsible for ensuring:

quarterly maintenance checks are performed,
records of these checks are maintained, and
maintenance issues are properly addressed.

The Fleet Safety Committee may conduct audits of a department’s maintenance

Vehicle/Driver Requirements

Part 9 – Templates for Solicitation Letters for Reviewers (UCAPT)

9.1 For promotion or appointment as associate professor or full professor, whether or not involving the grant of tenure. (If the reviewer is a collaborator, please use the collaborator letter template instead.)
Dear [reviewer’s title name]:
I am requesting your assistance on behalf of the [Department/School] in a frank evaluation of the scholarship [or artistic work] of [candidate name], who is being considered for [appointment/promotion] to the rank of [ ] professor [with/without tenure] [Or he/she already holds tenure.]. I have enclosed

Part 8 – The Dossier (UCAPT)

8.1 Dossier Overview

A checklist for dossier preparation is provided in the appendix of this UCAPT Manual. Details about each section are provided in the materials that follow. Potential modifications for senior lateral appointment dossiers are noted in section 6.2. If questions arise in dossier preparation, the Provost’s Office is available for consultation.

The Recommendation for Appointment or Recommendation for Promotion form should be included in the front of the dossier.
Included below is a sample summary of both the candidate’s portions and

Part 7 – Information for Librarians and Research, Teaching, Practitioner and Clinical (RTPC) Faculty (UCAPT)

7.1 Information on Librarian Promotions and Appointments
For librarians, the President receives the advice of the University Committee on Librarian Appointments, Promotions and Continuing Appointments (see Faculty Handbook 4-H (1)). Librarians must possess a strong service commitment along with a theoretical, broadly-based understanding of how information is created, organized, disseminated, accessed, preserved, and recast to encourage new discoveries. The primary emphasis in promotions and the grant of continuing appointments to librarians is on excellent professional performance in discharging the librarian’s responsibilities.

Part 6 – Information for Senior Lateral Appointments (UCAPT)

6.1 Timing and the UCAPT Process
Senior lateral appointments use the same basic dossier format and UCAPT process as promotions, but some abbreviation and modifications of the process are permissible, as detailed below.
All appointment offers require approval by the Provost through the UCAPT process if they are at the associate professor or professor rank, with or without tenure. The Provost’s approval must be obtained before a firm offer letter is issued. (However, visiting, RTPC, and assistant professor appointments are made by

Part 5 – Information for Clinical Scholar Candidates (UCAPT)

The designation “Clinical Scholar” is awarded by the President of the University after a recommendation by UCAPT. It is intended to convey the same honor and dignity as tenured status, though without the employment guarantees of tenure. Faculty Handbook section 4-B provides that Clinical Scholar and similar titles are for individuals who have gained high scholarly distinction in their fields, primarily engaged in clinical, creative, or professional practice, teaching, or research, but whose effort profile or type of research differs

Part 4 – Information for Full Professor Candidates (UCAPT)

4.1 Standards for Promotion
Standards and expectations are discussed in Section 2.
4.2 Timeline for Promotion
Number of years in rank is not part of the requirements for promotion to full professor. The timing is individual, and expectations vary by discipline. A dossier put forward for promotion earlier than usual does not need to meet any enhanced standard.
4.3 Contents of the Dossier
See section 8 of this Manual for a detailed description of dossier contents.
4.4 Resubmission of a Dossier after a Negative Decision
A new recommendation for promotion

Part 3 – Information for Tenure-Track Assistant Professors (UCAPT)

3.1 Standards for Tenure
Standards and expectations are discussed in Section 2.
3.2 Timeline for Tenure
The offer letter should provide each newly appointed tenure-track faculty member with a Tenure Decision Date, as detailed in Faculty Handbook section 4-D(1). The Tenure Decision Date is one year before the end of the probationary period.
3.3 Pre-Tenure Reviews
Tenure-track faculty members undergo regular performance reviews (concerning progress toward meeting tenure standards) and annual reappointment. Because they are appointed on a series of one-year contracts, tenure-track faculty members may be

Part 2 – Standards and Evaluation (UCAPT)

2.1 Expectations and Standards for Appointment, Promotion, and Tenure
The primary factors considered in appointment, promotion, and tenure decisions are excellence and creativity in both scholarly research and teaching, as documented in the dossier, with outstanding performance required in one—almost always research—and strong performance in the other. The University values scholars who have made important and original contributions, who have had an impact on their field, and whose work shows a clear arc of intellectual and creative development.
Every appointment, promotion, and grant