Introduction (UCAPT)

Faculty governance, a guiding principle of this University, necessitates that the ultimate recommendation on key personnel decisions is made by committees composed of faculty at the university level that serve to ensure consistency and fairness, as well as to maintain the upward trajectory of faculty excellence at the University.

The University Committee on Appointments, Promotions, and Tenure (UCAPT) serves as the ultimate advisory body to the Provost, who retains final authority on behalf of the President. Panels of UCAPT advise the Provost on tenure decisions, and promotion and appointment to tenure-track and tenured Associate Professor and Professor positions and the awarding of the distinction of Clinical Scholar. The University Committee on Library Appointments, Promotions, and Continuing Appointments advises the Provost on senior librarian ranks. The University Committee on Research, Teaching, Practitioner, and Clinical Promotions advises the Provost on promotions not involving the grant of tenure, where a dean disagrees with the recommendation of a faculty committee. All these groups share this Manual.

The Faculty Handbook and this UCAPT Manual are the definitive guidelines of the University’s policies and procedures regarding appointments, promotions, and tenure. The Faculty Handbook states the University’s fundamental policies and practices. The UCAPT Manual supplements the Faculty Handbook by detailing the appointment, promotion, and tenure processes.

In addition to providing guidelines, the UCAPT Manual aims to demystify the faculty promotion and appointment process. Each edition gives public answers to important questions that have come up since the prior edition. While aspects of the process are necessarily confidential, UCAPT strives to make the process and criteria as transparent as possible.  For additional transparency, the lists of committee members and statistical summaries are published periodically.

Section 1 of the Manual gives an overview of the appointment, promotion, and tenure review process, and explains when and by whom the dossier is reviewed. Section 2 details the University’s standards for appointment, promotion, and tenure and the criteria for evaluation of the faculty member’s research, teaching, and service. Sections 3­ through 7 provide information relevant to specific tracks or ranks: assistant professors on the tenure track, candidates for full professor, candidates for Clinical Scholar and similar designations, senior lateral appointment candidates, librarians, and those on research, teaching, practice, and clinical (RTPC) tracks. Finally, section 8 explains each of the dossier components, and section 9 includes templates for the external reviewer letters. The appendix includes an updated dossier checklist (a succinct reference listing of all the necessary dossier components) and the UCAPT dossier evaluation form.