Submit or revise a policy

Step 1

To begin the process of issuing or reissuing a university policy, consult with all university entities (individuals, departments, schools, etc.) that may have a stake in the policy before finalizing a draft, which should be written as simply, briefly and clearly as possible, with subheads clearly indicated and with a minimum of footnotes and “legalese.” We aim to ensure that policy is easily understood by all employees.

Step 2

Submit your draft by completing this form.

If there is a regulatory or other policy issue deadline that must be met, your draft must be emailed no later than one month prior to that deadline date.

Step 3

Employee Engagement and Communications will provide editorial services throughout the process, and shepherd the policy through applicable required review (General Counsel, advisory committees, Compliance, etc.). The submission will also be reviewed to ensure consistency of format, determine if any further input is needed, and determine whose signatures will be required in order to implement. You will be contacted if questions come up during this phase of the process.

Step 4

Final draft and relevant accompanying background material will be forwarded to General Counsel for final legal review/signature; Employee Communications will manage the process of any further edits and reviews until policy is signed. You may be contacted for more information during this phase of the process also.

Step 5

General Counsel will forward original signed policy to Employee Communications, which maintains the official electronic repository of university policy documentation. Employee Engagement and Communications will post policy on official policy website, and coordinate/ensure communication of new or updated policies as appropriate.