Submit or revise a policy
Confirm the need and benefit for a new or revised policy by:
- Reviewing the current library of policies to ensure necessity
- Identifying and consulting with appropriate subject matter experts (“SMEs”)
Fill out Policy Creation/Revision Assessment form, which will be routed to the Office of Culture, Ethics and Compliance (“OCEC”) for approval.
Note: Minor revisions that are technical and not substantive (e.g., new contact details, new position titles) do not require a Policy Creation/Revision Assessment form nor the review and approval by the Policy Review Core Team.
Draft or update the policy using the University Policy Template and Policy Style Guide, which provides guidance on the document’s tone, level of detail, and language.
Draft or update any related tools/resources for the policy (e.g., Standards, Procedures, Guidelines) using the templates provided in the Policy Style Guide.
Determine change impacts, communications and training needs, required for new/updated policy. Develop communications and/or training in coordination with impacted departments, schools, and units.
Submit policy, any related resources/tools, communications and/or training for review via the policy management system.
Note: Instruction on how to do this will be emailed to you by OCEC upon completion and review of the Policy Creation/Revision Assessment Form.
Once the Policy Jurisdiction Owner approves a policy, it is considered final and approved. Distribute approved communications and/or training to impacted stakeholders in a timely fashion once policy goes into effect.
For a full list of policy resources, please visit Policy resources | Policy | USC.