Submit or revise a policy

Step 1

Confirm the need and benefit for a new or revised policy by: 

  • Reviewing the current library of policies to ensure necessity  
  • Identifying and consulting with appropriate subject matter experts (“SMEs”)  

Step 2

Fill out Policy Creation/Revision Assessment form, which will be routed to the Office of Culture, Ethics and Compliance (“OCEC”) for approval.

Note: Minor revisions that are technical and not substantive (e.g., new contact details, new position titles) do not require a Policy Creation/Revision Assessment form nor the review and approval by the Policy Review Core Team

Step 3

Draft or update the policy using the University Policy Template and Policy Style Guide, which provides guidance on the document’s tone, level of detail, and language. 

Step 4

Draft or update any related tools/resources for the policy (e.g., Standards, Procedures, Guidelines) using the templates provided in the Policy Style Guide. 

Step 5

Determine change impacts, communications and training needs, required for new/updated policy. Develop communications and/or training in coordination with impacted departments, schools, and units. 

Step 6

Submit policyany related resources/tools, communications and/or training for review via the policy management system. 

Note: Instruction on how to do this will be emailed to you by OCEC upon completion and review  of the Policy Creation/Revision Assessment Form

Step 7

Once the Policy Jurisdiction Owner approves a policy, it is considered final and approved. Distribute approved communications and/or training to impacted stakeholders in a timely fashion once policy goes into effect. 

 

For a full list of policy resources, please visit Policy resources | Policy | USC.