Administrative and Business Practices

Administrative and Business Practices

Policies by Topic - Administrative and Business Practices

TitleExcerpt
Clery Policy The requirements in this policy are designed to facilitate USC’s compliance with the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998,” (the “Clery Act”). The Clery Act requires USC to disclose specified crime report statistics on and near its campuses, to provide other safety and crime information to the campus community in an accurate, complete, and timely manner, and to maintain written policies and procedures implementing the Clery Act. Administrative and Business PracticesFaculty, Staff, Students9/28/202111/2/2021
USC Event, Gatherings and Tailgate Fencing PolicyThe university uses fencing of various heights to create a barrier or barricade to control the flow and capacity at an event. Fencing is also required when serving alcoholic beverages by the Department of Alcoholic Beverage Control (ABC) and Los Angeles Police Department (LAPD), the latter of whom signs off on ABC service permits.Administrative and Business PracticesFaculty, Staff, Students9/28/20219/28/2021
USC Athletics Student-Athlete Name, Image, and Likeness (NIL) PolicyThe vision of USC is to have the most student-athlete centered athletics program in the nation. In alignment with that vision, we support the ability of our student-athletes to earn compensation from third parties for the use of their name, image, and likeness (“NIL”), consistent with this Policy and California’s Fair Pay to Play Act. Administrative and Business PracticesFaculty, Staff, Students7/13/20217/13/2021
HIPAA BUS-701 Business AssociatesThe University of Southern California (USC) ensures that its business associates protect patients’ right to privacy consistent with USC's obligations under federal and state law and USC’s privacy policies.Administrative and Business PracticesFaculty, Staff11/15/201111/15/2011
HIPAA PAT-608 Breach NotificationUSC shall comply with breach notification requirements under federal and state laws, including the HIPAA privacy and security regulations and the Health Information Technology for Economic and Clinical Health Act ("HITECH") Regulations.Administrative and Business PracticesFaculty, Staff, Students11/30/201611/30/2016
HIPAA PAT-607 Mitigations and SanctionsIt is USC’s policy to monitor compliance with HIPAA policies and to mitigate, to the extent practicable, any harm resulting from inappropriate access to, acquisition of, use of, or disclosure of protected health information.Administrative and Business PracticesFaculty, Staff, Students2/1/20192/1/2019
HIPAA PAT-606 Resolution of Patient ComplaintsIt is USC’s policy to provide a process for individuals to make complaints regarding USC’s compliance with the Privacy Rule.Administrative and Business PracticesFaculty, Staff, Students7/15/20147/15/2014
HIPAA PAT-605 Patient Requests to Receive Confidential CommunicationsIt is USC’s policy to accommodate a reasonable request by a patient to receive communications of Protected Health Information from USC by alternative means or at alternative locations, provided the procedures for requesting such accommodations as set forth below, are followed. Administrative and Business PracticesFaculty, Staff, Students7/15/20147/15/2014
HIPAA PAT-604 Patient Requests to Restrict Uses and Disclosures of Protected Health InformationUSC will consider requested restrictions. However, except in the limited circumstances described below, USC has no obligation to agree to any such request, nor is it required to cite a reason for refusing to do so.Administrative and Business PracticesFaculty, Staff, Students7/1/20157/1/2015
HIPAA PAT-603 Accounting of Disclosures of Protected Health InformationThis policy describes the process for responding to a patient’s request for an accounting of disclosures of his or her Protected Health Information.Administrative and Business PracticesFaculty, Staff, Students7/1/20157/1/2015
HIPAA PAT-602 Patient Requests to Amend Protected Health InformationExcept as set forth below, the University of Southern California (USC) recognizes the right of a patient to request an amendment to his or her Protected Health Information or a record about a patient maintained by USC in a “Designated Record Set.”Administrative and Business PracticesFaculty, Staff, Students7/1/20157/1/2015
HIPAA PAT-601 Access to Protected Health InformationThis policy describes when it is appropriate to permit a patient to access his or her Protected Health Information and the procedures to follow when approving or denying a patient request to access his or her Protected Health Information.Administrative and Business PracticesFaculty, Staff, Students11/30/201611/30/2016
HIPAA RES-301 Uses and Disclosures of Protected Health Information for Research PurposesFederal and state regulations govern the protection of human subjects in research. While these regulations provide for some patient confidentiality protections, the HIPAA Privacy Rule adds additional privacy protections for human subjects and establishes the conditions under which protected health information (“PHI”) may be used or disclosed by the University of Southern California (USC) for research purposes.Administrative and Business PracticesFaculty, Staff, Students6/15/20146/15/2014
HIPAA CLIN-207 Security Risk Analysis and ManagementIn accordance with the HIPAA Security Rule, USC maintains a HIPAA security risk analysis and management program to assess and prioritize risks to the confidentiality, integrity and availability of Protected Health Information (PHI) and to respond, accept or remediate as appropriate. Administrative and Business PracticesFaculty, Staff, Students3/1/20163/1/2016
HIPAA CLIN-206 Minimum Security Standards for ePHI for KeckKeck Medicine of University of Southern California (Keck) recognizes that federal and California law require that Protected Health Information receive the highest level of access control and security protection in order to safeguard the confidentiality and protect the patients’ right to privacy of such information consistent with USC’s privacy policies.Administrative and Business PracticesFaculty, Staff, Students7/15/20147/15/2014
HIPAA CLIN-204 Facility DirectoryPurpose is to ensure that the maintenance of the facility directory at University of Southern California is in accordance with the HIPAA privacy regulations.Administrative and Business PracticesFaculty, Staff, Students11/15/201111/15/2011
HIPAA CLIN-203 Special Privacy ConsiderationsUSC recognizes that federal and California law require that certain categories of patient’s Protected Health Information receive additional privacy protections. Administrative and Business PracticesFaculty, Staff, Students6/15/20146/15/2014
HIPAA CLIN-202 Personal Representatives of PatientsA patient’s “Personal Representative” is the person who has the authority, under California law, to make health care decisions on behalf of the patient. Although there are exceptions, in general a person who has the capacity to make his or her own health care decisions does not have a Personal Representative.Administrative and Business PracticesFaculty, Staff, Students6/15/20146/15/2014
HIPAA CLIN-201 Use of Protected Health Information for Treatment Payment and Health Care OperationsUniversity of Southern California (USC) is permitted to use and disclose an individual's Protected Health Information for treatment, payment and health care operations, provided: USC gives patients a Notice of Privacy Practices (Notice), which describes the ways in which USC may use patients' PHI; USC makes a good faith effort to obtain written acknowledgement of receipt of the Notice; and USC only uses and releases the minimum amount of health information necessary when doing so for payment or healthcare operations purposes.Administrative and Business PracticesFaculty, Staff, Students11/30/201111/30/2011
HIPAA CLIN-200 Notice of Privacy PracticesThe University of Southern California (USC) is required to give all patients a Notice of Privacy Practices (Notice), which explains i) the ways that USC may use and release their health information; and ii) describes the patients’ rights with respect to their health information.Administrative and Business PracticesFaculty, Staff, Students11/15/201111/15/2011
HIPAA GEN-105 Disclosures of DeidentifiedThe University of Southern California (USC) may use or disclose de-identified health information without obtaining a patient’s authorization.Administrative and Business PracticesFaculty, Staff, Students11/15/201111/15/2011
HIPAA GEN-103 Public Policy DisclosuresUSC may use or disclose PHI for treatment, payment and health care operations without an individual’s authorization in accordance with USC HIPAA Policy CLIN – 201 and USC’s Notice of Privacy Practices, provided the individual has acknowledged receipt of USC’s Notice of Privacy Practices or USC has made good faith efforts to obtain the individual’s acknowledgement of receipt.Administrative and Business PracticesFaculty, Staff, Students11/15/201111/15/2011
HIPAA GEN-102 When to Obtain AuthorizationsThe University of Southern California (USC) may use and disclose an individual’s Protected Health Information (PHI) only pursuant to a written Authorization of the patient or the patient’s Personal Representative with the following exceptions.Administrative and Business PracticesFaculty, Staff, Students11/15/201111/15/2011
HIPAA GEN-101-Education-of-Covered-WorkforceIt is USC's policy to provide education to its faculty, staff, students and other employees or volunteers who use, disclose or access Protected Health Information as part of their job responsibilities at USC.Administrative and Business PracticesFaculty, Staff, Students11/30/201611/30/2016
Intellectual PropertyThe purpose of this Policy is to educate members of the University community about their rights and responsibilities regarding intellectual property.Administrative and Business PracticesFaculty, Staff, Students4/3/20014/3/2001
University Sponsored Advertising and SponsorshipsTo protect and present an appropriate and consistent image, the university restricts the advertising of, or sponsorship agreements involving, certain products and services.Administrative and Business PracticesFaculty, Staff12/15/201612/15/2016
Record ManagementAll units of the university are responsible for ensuring appropriate use, retention and destruction of university records by establishing and following record management practices consistent with this policy.Administrative and Business PracticesFaculty, Staff8/15/200810/26/2021
Protection of Social Security Numbers and Other Restricted InformationUSC receives and collects Restricted Information, as defined below, from and about students, faculty and staff employees, patients, and business partners, among others, in order to provide academic and clinical services and/or to conduct business operations. USC will use, store and transmit “Restricted Information” responsibly and in compliance with federal and state laws and regulations.Administrative and Business PracticesFaculty, Staff1/31/20171/31/2017
Protection of Consumer Financial Information—Under the Gramm-Leach-Bliley ActUSC is committed to protecting the privacy of non-public customer information.Administrative and Business PracticesStaff4/7/20044/7/2004
Payment Card Industry Data Security StandardsThe university is committed to compliance with the Payment Card Industry (PCI) Data Security Standard, a standard adopted internationally by the major credit card brands (e.g., Visa, MasterCard, Discover, and American Express) to protect credit card data, regardless of where that data is processed or stored (“PCI Standard”).Administrative and Business PracticesFaculty, Staff5/15/20155/15/2015
Joint VenturesThe objective of this policy is to protect the university’s tax-exempt status in situations in which the university may enter into a joint venture with one or more parties that are not exempt from federal income taxation. Administrative and Business PracticesFaculty, Staff6/18/20096/18/2009
International Collaborations and Export ControlsUSC engages in a variety of activities related to research, instruction, healthcare, student outreach, and other strategic partnerships and affiliations that may create obligations under United States export control regulations, the Foreign Corrupt Practices Act (FCPA), and economic and trade sanctions regulations.Administrative and Business PracticesFaculty, Staff, Students3/31/20173/31/2017
Human Anatomic Materials ProcurementUSC is committed to ensuring that human anatomical materials used for academic purposes meet all applicable regulatory and safety requirements.Administrative and Business PracticesFaculty, Staff, Students9/15/20149/15/2014
Designating Honorary AlumniOn occasion the university, the Alumni Association, or the dean of an academic unit wishes to acknowledge the extraordinary service or merit of an individual who has neither an earned degree from USC nor qualifies for an honorary degree.Administrative and Business PracticesFaculty4/30/20124/30/2012
BiorepositoriesUSC encourages the creation of repositories (sometimes called biorepositories, registries, banks, or libraries) that provide access, for use in future research, to data and human biospecimens.Administrative and Business PracticesFaculty, Staff8/17/20128/17/2012
Affiliated OrganizationsConsistent with its tax-exempt purposes, the university may, from time to time, establish affiliates that operate as separate organizations.Administrative and Business PracticesFaculty, Staff6/18/20096/18/2009
Acceptance of Summons, Complaints and SubpoenasFaculty and non-faculty employees must exercise care when presented with any documents concerning legal actions in which the university or its employees are involved.Administrative and Business PracticesFaculty, Staff11/15/200211/15/2002
Authority to Sign Contracts and AgreementsA school or department may only enter into an agreement with an outside entity in the name of the corporate entity (the “University of Southern California”). All agreements the university enters into must be reviewed by the Office of the General Counsel prior to execution, and sufficient time must be scheduled into the drafting process to allow for proper review.Administrative and Business PracticesFaculty, Staff8/3/20108/3/2010