November 30, 2015

Membership Expense and Restrictions (Expenditures)

The purpose of this policy is to establish guidelines for payments and reimbursements for memberships.

Private club memberships

Payment to or reimbursement by the university for an individual’s membership in or dues to a private club is restricted to those employees who have co-signed with the President or applicable senior vice president the university’s Private Club Membership Agreement available through the General Counsel’s office.

University-affiliated club memberships

Payment to or reimbursement by the university for an individual’s annual membership in either the USC University Club or Edmondson Faculty Center is restricted to those employees who have obtained dean or vice president approval.

The membership fee and all meal expenses incurred at the USC University Club and Edmondson Faculty Center must be supported by receipts and business purpose.

Professional memberships

Payment to or reimbursement by the university for membership in or dues to a professional organization is allowed when in the name of the university (‘institutional membership’). A professional membership in the name of an individual is allowable when the annual renewal cost does not exceed $2,000. A membership in the name of an individual that costs more than $2,000 must be approved by the President or applicable senior vice president.

Airline club memberships

The university does not support the cost of airline club memberships except with advanced written approval from the President or applicable senior vice president.

Sponsored projects

Under no circumstances may membership fees of any kind be paid or reimbursed using a sponsored project account.

Responsible Office

Business Services

https://businessservices.usc.edu
uscdvqe@usc.edu
(213) 740-2716

Issued by

Robert Abeles
Senior Vice President, Finance and Chief Financial Officer