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New and revised policies

June 15, 2018
Paid University Service
Training Requirements and Opportunities
May 31, 2018
University Bylaws
May 30, 2018
Performance Evaluations
May 15, 2018
Conduct in Violation of University Policy
Recruitment and Relocation (Expenditures)
Expense Business Purpose and Approval (Expenditures)
May 11, 2018
Staff Parental Leave
March 21, 2018
USC Drug-Free
January 24, 2018
Student Health Leave of Absence
November 15, 2017
Vehicle/Driver Requirements
October 12, 2017
Travel Cards
October 12, 2017
Procurement Cards
August 21, 2017
Student Misconduct
August 21, 2017
August 15, 2017
June 15, 2017
Gift Acceptance and Campaign Counting
May 15, 2017
Vehicle/Driver Requirements
April 18, 2017
Appointments, Promotions, Tenure (UCAPT manual)
March 31, 2017
Disaster Leave
March 31, 2017
International Collaborations and

Vehicle/Driver Requirements

This policy covers requirements for the use of university vehicles. USC reserves the right, at its discretion, to prohibit any individual from driving a university vehicle, or to prohibit an employee from driving a personal vehicle for university business. Failure to follow this policy may result in disciplinary action up to and including termination of employment.
University vehicle maintenance requirements
Each department using university-owned vehicles is responsible for ensuring:

quarterly maintenance checks are performed,
records of these checks are maintained, and
maintenance issues are properly

Procurement Cards

Section 1 – Purpose and Eligibility Requirements
1.1 Purpose
The Procurement Card (P-Card) is a corporate card issued on behalf of USC by a bank (Issuing Bank). The P-Card is used for buying goods and services for the university. Use of the P-Card eliminates the need for more cumbersome advances, check requests, petty cash, requisitions/purchase orders and is the payment method preferred by many suppliers. Because the P-Card is a corporate liability card and not a personal liability card, cardholders may not

Travel Cards

Section 1. Eligibility Requirements
USC staff and faculty are eligible for a Travel Car provided they meet the following criteria:

Have active employment status, in good standing
Have their applications approved by the Senior Business Officer prior to central approval
Successfully complete an initial training session, as well as refresher training at least every 3 years
Review and sign the cardholder agreement
Remain in good standing with home department

Section 2. Card Suspension and Cancellation
USC and the issuing bank reserve the right to suspend or cancel a

Reporting to governmental authorities

Any individual may file reports and/or complaints about the university’s handling of prohibited conduct to the Office for Civil Rights (OCR) with the U.S. Department of Education at (415) 486-5555 or OCR complaints should be filed within 180 days of the last date of alleged discrimination. OCR may extend this deadline in a variety of circumstances.
Staff employees and faculty may file reports and/or complaints with the California Department of Fair Employment and Housing (DFEH) at or, or

Reporting to Title IX

The university also encourages individuals to report prohibited conduct to the Title IX Office. Individuals can report to the university Title IX Coordinator in the Office of Equity and Diversity through any of these options:

Contact the Title IX Coordinator in person, by email, or by phone: Gretchen Dahlinger Means
(213) 740-5086 (general Title IX email) USC Credit Union Building
3720 South Flower Street, 2nd Floor
Los Angeles, CA 90089-0704

Individuals can receive assistance reporting to Title IX from RSVP, Student Support and Advocacy, Residential

Reporting to law enforcement and DPS

The university encourages anyone who witnesses or experiences prohibited conduct to make a report to university and/or local law enforcement.
To report prohibited conduct, individuals may contact DPS. When prohibited conduct is reported to DPS, DPS immediately notifies:

The Los Angeles Police Department (LAPD). The Reporting Party can request that their name not be provided to LAPD, and DPS will honor that reque LAPD (or the appropriate law enforcement agency if outside of the Los Angeles area) has the responsibility for the

Misconduct Sanctioning Panel (Student Misconduct)

Upon a finding of responsibility, the SAR is forwarded to the Misconduct Sanctioning Panel for sanctioning.
A.  Composition
The Misconduct Sanctioning Panel is composed of three individuals. Two are staff or faculty designated by the Provost and Senior Vice President for Academic Affairs. One is an undergraduate or graduate student depending on the status of the Respondent. The undergraduate panel member will sanction cases involving undergraduate Respondents, the graduate panel member will sanction cases involving graduate Respondents.
The Misconduct Sanctioning Panel will be

Findings (Student Misconduct)

At the conclusion of the Evidence Review and Hearing, Title IX Office prepares a Summary Administrative Review (SAR). The SAR is a report that presents and analyzes the information collected and makes findings of fact and policy violation.
In preparing the report, the investigator will review all evidence and determine what information is relevant and material to the incident. The investigator will make findings of fact.
In consultation with the Title IX Coordinator and using a preponderance standard, the investigator will determine

Investigation, Evidence Review and Hearing (Student Misconduct)

It is the responsibility of the Title IX Coordinator to oversee prohibited conduct reports and investigations to ensure timely resolution and compliance with Title IX and this policy.
Both parties have the right to have an advisor present at every meeting described in this section.
A. Investigation 


If the university proceeds to a formal investigation, the Reporting Party and the Respondent are notified of the investigation and the charged policy violations.
The Respondent is also provided information about the policy, procedural protections, support resources,