Students
Policies by Audience - Students
| Title | Excerpt | Category | Policy Issued | ||
|---|---|---|---|---|---|
| Roof Access | This policy seeks to reduce the inherent risks and dangers that building rooftops can present by limiting building rooftop access to Authorized Persons only. | All Policy Topics, Health and Safety | Faculty, Staff, Students | 10/19/2023 | 10/19/2023 |
| Single-use Plastics Elimination - Beverage Bottles | The purpose of this university-wide policy is to eliminate Single-use Plastic Beverage Bottles from campus and medical enterprise operations. By shifting procurement practices, prioritizing reuse and increasing waste diversion and reduction measures, over the next few years, USC intends to transition away from all Single-Use Plastic Beverage Bottles on campus and reach its zero waste goals. | Administrative and Business Practices, All Policy Topics, Expenditures and Procurement, University Organization, Culture, and Ethics | Faculty, Staff, Students, sustainability | 7/1/2022 | 7/1/2022 |
| Gifts and Hospitality Policy | As USC Employees, we are accountable for evaluating the G&H that are given and received in accordance with this policy. USC employees must ensure that giving or receiving G&H does not improperly influence or appear to improperly influence an individual’s decision-making abilities. | All Policy Topics, Research, University Organization, Culture, and Ethics | Faculty, research, Staff, Students | 5/11/2022 | 7/27/2023 |
| Political Site Visit Policy | uncategorized, University Organization, Culture, and Ethics | Faculty, Staff, Students | 3/4/2022 | 7/7/2022 | |
| Policy on Policies | All faculty, staff, students, and contractors involved in the development, approval, implementation, or maintenance of University Policies and related resources are expected to comply with this policy. This policy defines a University Policy, explains the relationship to related resources, and describes the key expectations, requirements, and methodology throughout the policy lifecycle, including development, maintenance, retirement, and archiving. | University Organization, Culture, and Ethics | Faculty, Staff, Students | 3/1/2022 | 3/29/2024 |
| Collections Or Gifts-in-Kind Acquisitions | The USC Acquisitions Policy exists to ensure that all collections acquisitions or gifts-in-kind to the University are transferred to University ownership according to all applicable laws, regulations, University standards, and museum artifact and works-of-art professional organization best practices. | Facilities and Equipment | Faculty, Staff, Students | 11/24/2021 | 3/14/2024 |
| Collections Loans | The USC Collections Loans Policy exists to ensure that all collections, acquisitions artworks, artifacts, or manuscript materials are loaned or temporarily transferred to University ownership according to all applicable laws, regulations, University standards, and museum artifact and works-of-art and library and archives professional organization best practices. | Facilities and Equipment | Faculty, Staff, Students | 11/24/2021 | 3/14/2024 |
| Clery Policy | The requirements in this policy are designed to facilitate USC’s compliance with the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998,” (the “Clery Act”). The Clery Act requires USC to disclose specified crime report statistics on and near its campuses, to provide other safety and crime information to the campus community in an accurate, complete, and timely manner, and to maintain written policies and procedures implementing the Clery Act. | Administrative and Business Practices | Faculty, Staff, Students | 9/28/2021 | 7/24/2023 |
| Event, Gatherings and Tailgate Fencing Policy | The university uses fencing of various heights to create a barrier or barricade to control the flow and capacity at an event. Fencing is also required when serving alcoholic beverages by the Department of Alcoholic Beverage Control (ABC) and Los Angeles Police Department (LAPD), the latter of whom signs off on ABC service permits. | Administrative and Business Practices | Faculty, Staff, Students | 9/28/2021 | 3/14/2024 |
| Face Covering Policy | Health and Safety | Faculty, Staff, Students | 8/16/2021 | 10/18/2022 | |
| Athletics Student - Name, Image, and Likeness (NIL) Policy | The vision of USC is to have the most student-athlete centered athletics program in the nation. In alignment with that vision, we support the ability of our student-athletes to earn compensation from third parties for the use of their name, image, and likeness (“NIL”), consistent with this Policy and California’s Fair Pay to Play Act. | Administrative and Business Practices | Faculty, Staff, Students | 7/13/2021 | 3/14/2024 |
| Acceptable Use | Please view policy to access additional details. | All Policy Topics, Information Technology, Research | Faculty, research, Staff, Students | 5/3/2019 | 8/10/2023 |
| The USC Student Handbook | The USC Student Handbook outlines the rights, responsibilities, and obligations you have as a student member of this community. | Student Issues | Students | 7/30/2020 | 9/7/2023 |
| Student Travel Abroad - Destination Restrictions and Crisis Management | As a global university, USC encourages students to gain international experience through a variety of programs, including study abroad, internships abroad, and international service trips. | All Policy Topics, Research, Student Issues | research, Students | 9/3/2020 | 4/11/2024 |
| Recognized Student Organization Websites | Recognized student organizations are allowed to maintain a website on the university’s server. This website will remain active provided the student organization stays in good standing with the university, successfully completes the annual recognition process, and complies with university policy and ITS policy regarding the use of web resources. | Student Issues | Students | 12/15/2008 | 12/15/2008 |
| Scholarship and Grant Awards | This policy governs the administration of scholarships and grants at the University of Southern California (USC). USC provides scholarships and grants to students consistent with donor specifications on the basis of financial need, merit, or both. | All Policy Topics, Research, Student Issues | Faculty, research, Staff, Students | 11/4/2020 | 2/15/2023 |
| Student Health Leave of Absence | USC recognizes that health needs may on occasion interfere with a student’s ability to remain in his/her academic program. | Student Issues | Students | 1/24/2018 | 1/24/2018 |
| Student Records | The University of Southern California maintains the privacy of student education records and allows students the right to inspect their education records consistent with the requirements of the Family Educational Rights and Privacy Act of 1974 (FERPA). | Student Issues | Faculty, Staff, Students | 9/17/2009 | 9/17/2009 |
| Research and Scholarship Misconduct | This policy applies to research and scholarship carried out at USC involving any faculty (including part-time, adjunct and visiting), staff, trainee or students regardless of funding source, if any. | All Policy Topics, Faculty Workplace, Research | Faculty, research, Staff, Students | 7/31/2020 | 7/18/2023 |
| HIPAA PAT-608 Breach Notification | USC shall comply with breach notification requirements under federal and state laws, including the HIPAA privacy and security regulations and the Health Information Technology for Economic and Clinical Health Act ("HITECH") Regulations. | Administrative and Business Practices, All Policy Topics, Research | Faculty, research, Staff, Students | 11/30/2016 | 2/15/2023 |
| HIPAA PAT-607 Mitigations and Sanctions | It is USC’s policy to monitor compliance with HIPAA policies and to mitigate, to the extent practicable, any harm resulting from inappropriate access to, acquisition of, use of, or disclosure of protected health information. | Administrative and Business Practices | Faculty, Staff, Students | 2/1/2019 | 2/1/2019 |
| HIPAA PAT-606 Resolution of Patient Complaints | It is USC’s policy to provide a process for individuals to make complaints regarding USC’s compliance with the Privacy Rule. | Administrative and Business Practices | Faculty, Staff, Students | 7/15/2014 | 7/15/2014 |
| HIPAA PAT-605 Patient Requests to Receive Confidential Communications | It is USC’s policy to accommodate a reasonable request by a patient to receive communications of Protected Health Information from USC by alternative means or at alternative locations, provided the procedures for requesting such accommodations as set forth below, are followed. | Administrative and Business Practices | Faculty, Staff, Students | 7/15/2014 | 7/15/2014 |
| HIPAA PAT-604 Patient Requests to Restrict Uses and Disclosures of Protected Health Information | USC will consider requested restrictions. However, except in the limited circumstances described below, USC has no obligation to agree to any such request, nor is it required to cite a reason for refusing to do so. | Administrative and Business Practices | Faculty, Staff, Students | 7/1/2015 | 7/1/2015 |
| HIPAA PAT-603 Accounting of Disclosures of Protected Health Information | This policy describes the process for responding to a patient’s request for an accounting of disclosures of his or her Protected Health Information. | Administrative and Business Practices | Faculty, Staff, Students | 7/1/2015 | 7/1/2015 |
| HIPAA PAT-602 Patient Requests to Amend Protected Health Information | Except as set forth below, the University of Southern California (USC) recognizes the right of a patient to request an amendment to his or her Protected Health Information or a record about a patient maintained by USC in a “Designated Record Set.” | Administrative and Business Practices | Faculty, Staff, Students | 7/1/2015 | 7/1/2015 |
| HIPAA PAT-601 Access to Protected Health Information | This policy describes when it is appropriate to permit a patient to access his or her Protected Health Information and the procedures to follow when approving or denying a patient request to access his or her Protected Health Information. | Administrative and Business Practices, All Policy Topics, Research | Faculty, research, Staff, Students | 11/30/2016 | 2/15/2023 |
| HIPAA RES-301 Uses and Disclosures of Protected Health Information for Research Purposes | Federal and state regulations govern the protection of human subjects in research. While these regulations provide for some patient confidentiality protections, the HIPAA Privacy Rule adds additional privacy protections for human subjects and establishes the conditions under which protected health information (“PHI”) may be used or disclosed by the University of Southern California (USC) for research purposes. | Administrative and Business Practices, All Policy Topics, Research | Faculty, research, Staff, Students | 6/15/2014 | 2/15/2023 |
| HIPAA CLIN-207 Security Risk Analysis and Management | In accordance with the HIPAA Security Rule, USC maintains a HIPAA security risk analysis and management program to assess and prioritize risks to the confidentiality, integrity and availability of Protected Health Information (PHI) and to respond, accept or remediate as appropriate. | Administrative and Business Practices, All Policy Topics, Research | Faculty, research, Staff, Students | 3/1/2016 | 2/15/2023 |
| HIPAA CLIN-206 Minimum Security Standards for ePHI for Keck | Keck Medicine of University of Southern California (Keck) recognizes that federal and California law require that Protected Health Information receive the highest level of access control and security protection in order to safeguard the confidentiality and protect the patients’ right to privacy of such information consistent with USC’s privacy policies. | Administrative and Business Practices | Faculty, Staff, Students | 7/15/2014 | 7/15/2014 |
| HIPAA CLIN-204 Facility Directory | Purpose is to ensure that the maintenance of the facility directory at University of Southern California is in accordance with the HIPAA privacy regulations. | Administrative and Business Practices | Faculty, Staff, Students | 11/15/2011 | 11/15/2011 |
| HIPAA CLIN-203 Special Privacy Considerations | USC recognizes that federal and California law require that certain categories of patient’s Protected Health Information receive additional privacy protections. | Administrative and Business Practices | Faculty, Staff, Students | 6/15/2014 | 6/15/2014 |
| HIPAA CLIN-202 Personal Representatives of Patients | A patient’s “Personal Representative” is the person who has the authority, under California law, to make health care decisions on behalf of the patient. Although there are exceptions, in general a person who has the capacity to make his or her own health care decisions does not have a Personal Representative. | Administrative and Business Practices | Faculty, Staff, Students | 6/15/2014 | 6/15/2014 |
| HIPAA CLIN-201 Use of Protected Health Information for Treatment Payment and Health Care Operations | University of Southern California (USC) is permitted to use and disclose an individual's Protected Health Information for treatment, payment and health care operations, provided: USC gives patients a Notice of Privacy Practices (Notice), which describes the ways in which USC may use patients' PHI; USC makes a good faith effort to obtain written acknowledgement of receipt of the Notice; and USC only uses and releases the minimum amount of health information necessary when doing so for payment or healthcare operations purposes. | Administrative and Business Practices | Faculty, Staff, Students | 11/30/2011 | 11/30/2011 |
| HIPAA CLIN-200 Notice of Privacy Practices | The University of Southern California (USC) is required to give all patients a Notice of Privacy Practices (Notice), which explains i) the ways that USC may use and release their health information; and ii) describes the patients’ rights with respect to their health information. | Administrative and Business Practices | Faculty, Staff, Students | 11/15/2011 | 11/15/2011 |
| HIPAA GEN-105 Disclosures of Deidentified | The University of Southern California (USC) may use or disclose de-identified health information without obtaining a patient’s authorization. | Administrative and Business Practices, All Policy Topics, Research | Faculty, research, Staff, Students | 11/15/2011 | 2/15/2023 |
| HIPAA GEN-103 Public Policy Disclosures | USC may use or disclose PHI for treatment, payment and health care operations without an individual’s authorization in accordance with USC HIPAA Policy CLIN – 201 and USC’s Notice of Privacy Practices, provided the individual has acknowledged receipt of USC’s Notice of Privacy Practices or USC has made good faith efforts to obtain the individual’s acknowledgement of receipt. | Administrative and Business Practices | Faculty, Staff, Students | 11/15/2011 | 11/15/2011 |
| HIPAA GEN-102 When to Obtain Authorizations | The University of Southern California (USC) may use and disclose an individual’s Protected Health Information (PHI) only pursuant to a written Authorization of the patient or the patient’s Personal Representative with the following exceptions. | Administrative and Business Practices, All Policy Topics, Research | Faculty, research, Staff, Students | 11/15/2011 | 2/15/2023 |
| HIPAA Privacy Rule: Education of Covered Workforce | It is USC's policy to provide education to its faculty, staff, students and other employees or volunteers who use, disclose or access Protected Health Information as part of their job responsibilities at USC. | Administrative and Business Practices, All Policy Topics, University Organization, Culture, and Ethics | Faculty, Staff, Students | 11/30/2016 | 3/28/2023 |
| Intellectual Property | The purpose of this Policy is to educate members of the University community about their rights and responsibilities regarding intellectual property. | Administrative and Business Practices, All Policy Topics, Research | Faculty, research, Staff, Students | 4/3/2001 | 2/15/2023 |
| International Collaborations and Export Controls | USC engages in a variety of activities related to research, instruction, healthcare, student outreach, and other strategic partnerships and affiliations that may create obligations under United States export control regulations, the Foreign Corrupt Practices Act (FCPA), and economic and trade sanctions regulations. | Administrative and Business Practices, All Policy Topics, Research | Faculty, research, Staff, Students | 3/31/2017 | 4/10/2024 |
| Human Anatomic Materials Procurement | USC is committed to ensuring that human anatomical materials used for academic purposes meet all applicable regulatory and safety requirements. | Administrative and Business Practices, All Policy Topics, Research | Faculty, research, Staff, Students | 9/15/2014 | 2/15/2023 |
| Weekday Football Game Protocol | These guidelines have been developed for the purpose of establishing the university’s expectations regarding the management of weekday football games. | Facilities and Equipment | Faculty, Staff, Students | 4/12/2013 | 10/31/2022 |
| Space Planning and Management | USC’s physical facilities, like its personnel and financial assets, are resources to be planned, managed and maintained in a manner which most contributes to the university’s dual missions of research and instruction. | Facilities and Equipment | Faculty, Staff, Students | 7/1/2008 | 7/1/2008 |
| Signage | All university signs, both permanent and temporary (i.e. banners), for interior and/or exterior installation, are subject to administrative review and approval by representatives from the Office of the Provost, University Communications and Capital Construction. | Facilities and Equipment | Faculty, Staff, Students | 8/21/2017 | 11/29/2022 |
| Travel Expenditures | The purpose of the policy is to ensure travel expenditures are reasonable, customary, and necessary to conduct official university business. | All Policy Topics, Expenditures and Procurement, Research | Faculty, research, Staff, Students | 4/26/2019 | 2/15/2023 |
| Sponsored Project Funded Expense Provisions (Expenditures) | The purpose of this policy is to ensure controls for sponsored project funded expense provisions. When expenses are to be charged to a sponsored project account, the terms of the applicable contract or grant will take precedence over university expenditure policies. | All Policy Topics, Expenditures and Procurement, Research | Faculty, research, Staff, Students | 11/30/2015 | 2/15/2023 |
| Reimbursements | University community members incur various types of expenses as they perform tasks and duties that support the operations of the university and further its mission. | All Policy Topics, Expenditures and Procurement, Research | Faculty, research, Staff, Students | 4/23/2020 | 2/15/2023 |
| Cost-Sharing | The sponsor’s award document normally includes the form and the amount of the cost-sharing commitment or it may reference the proposal submitted to the funding agency. | All Policy Topics, Finance and Budget, Research | Faculty, research, Staff, Students | 5/1/1997 | 2/15/2023 |
| Unmanned Aerial Systems (drones) | Due to potential risks to safety, security and privacy, USC generally prohibits operations of an Unmanned Aerial System (UAS; commonly known as a drone) on or above USC property or in connection with a USC-sanctioned or affiliated event or activity, including commercial, recreational, hobbyist, or other uses. | All Policy Topics, Health and Safety, Research | Faculty, research, Staff, Students | 3/1/2016 | 2/15/2023 |
| Tailgating | Tailgating before a football game is part of the rich heritage that makes Trojan Game Day special. This policy provides guidelines to help ensure a safe, family-friendly game day environment, and applies only to USC’s University Park Campus – not the Coliseum or other facilities. However, both tailgating, and open containers, are strictly prohibited at USC Village. | Health and Safety | Faculty, Staff, Students | 8/15/2017 | 9/10/2021 |
| Smoke Free Policy | The university is committed to promoting a healthy, safe and comfortable environment for all students, faculty, staff and visitors. Smoking is prohibited in all indoor and outdoor facilities on university owned and leased property with no exception, including within vehicles parked on those properties. | Health and Safety | Faculty, Staff, Students | 1/10/2017 | 4/8/2022 |
| Research Personnel Protection | Safety is a core value at USC. The university is committed to advancement of an institutional safety culture, with strong programs of personal safety, accident and injury prevention, wellness promotion, and compliance with applicable environmental and health and safety laws and regulations. | All Policy Topics, Health and Safety, Research | Faculty, research, Staff, Students | 7/2/2020 | 2/15/2023 |
| Protecting Minors | The university is committed to promoting the safety and wellbeing of students and others who are entrusted to our care or visit our campuses, especially those who are particularly vulnerable, including patients, volunteer subjects of research, and the children in our daycare and community outreach programs. | All Policy Topics, Health and Safety, University Organization, Culture, and Ethics | Faculty, Staff, Students | 6/25/2018 | 8/31/2023 |
| Injury and Illness Prevention | USC is committed to excellence in environmental health and safety stewardship on our campuses and in the larger USC community. This policy outlines safety responsibilities and requirements placed on all USC personnel (faculty, staff, students, contractors, and volunteers)—to support injury and illness prevention, maintain a safe and healthful workplace, and ensure individual and institutional compliance with relevant environmental health and safety regulations. | All Policy Topics, Health and Safety, Research | Faculty, research, Staff, Students | 7/30/2013 | 2/15/2023 |
| Hazardous Waste Management (Environmental Management) | The purpose of this policy is to protect the health and safety of university faculty, staff, students and visitors through safe handling and disposal of chemical, infectious, and radioactive wastes; to reduce the potential environmental liabilities and costs of hazardous waste disposal; and to help ensure that hazardous wastes are disposed of in accordance with all applicable regulations. | All Policy Topics, Health and Safety, Research | Faculty, research, Staff, Students | 3/15/2004 | 2/15/2023 |
| Emergency Management | The university recognizes the need to prepare for unexpected events such as natural or human-caused disasters, as well as the need to return the university as quickly as possible to its normal operations should such events occur. | Health and Safety | Faculty, Staff, Students | 9/15/2016 | 2/16/2022 |
| COVID-19 Vaccination Program | The purpose of the COVID-19 Vaccination Program is to protect and support the health and safety of the USC Community including the University’s faculty, staff, students, and patients. | Health and Safety | Faculty, Staff, Students | 4/26/2021 | 6/2/2023 |
| COVID-19 Testing Policy | To protect and support the health and safety of the USC Community by surveillance testing faculty, staff and student populations for potential COVID-19 infection, and to use this information to prevent, reduce, track and contain the transmission of COVID-19 at USC. | Health and Safety | Faculty, Staff, Students | 5/3/2021 | 8/22/2022 |
| Campus Access | The university reserves the right to restrict or prohibit access to university property and to prohibit certain activities on campus. | Health and Safety | Faculty, Staff, Students | 1/14/2013 | 1/14/2013 |
| Reporting Wrongdoing | USC requires faculty, staff, students, volunteers and others affiliated with the university to report suspicion of wrongdoing promptly to the proper authorities for investigation. | University Organization, Culture, and Ethics | Faculty, Staff, Students | 6/22/2012 | 10/16/2023 |
| Relationships with Industry | The purpose of this policy is to: Support USC’s standard of maintaining a culture of ethics in its business relations and to minimize conflicts of interest and the appearance of impropriety in our relationships with pharmaceutical companies, biotechnology companies, device and medical equipment manufacturers and other healthcare suppliers (“Industry”). | Research, University Organization, Culture, and Ethics | Faculty, research, Staff, Students | 9/8/2009 | 3/17/2023 |
| Prohibited Discrimination, Harassment, and Retaliation | USC’s Policy on Prohibited Discrimination, Harassment, and Retaliation incorporates a University-wide approach to preventing and responding to discrimination and harassment on the basis of protected characteristics, retaliation, and specific forms of harassment based on sex: sexual assault, dating violence, domestic violence, stalking, and related forms of conduct. | University Organization, Culture, and Ethics | EEO-TIX, Faculty, Staff, Students, Title 9, Title IX, Title nine | 8/14/2020 | 8/3/2022 |
| Institutional Conflict of Interest in Research | The objective of this policy is to promote the highest ethical standards in the conduct of research in situations where institutional conflicts of interest (“ICOI”) may occur, and to determine those instances when an ICOI is unacceptable. | All Policy Topics, Research, University Organization, Culture, and Ethics | Faculty, research, Staff, Students | 9/1/2009 | 2/15/2023 |
| Disability Accommodations | The university is committed to the full accessibility of our campus, programs and activities to individuals with disabilities. | University Organization, Culture, and Ethics | Faculty, Staff, Students | 1/11/2016 | 1/3/2024 |
| USC Drug-Free | The Federal Drug Free Workplace Act of 1988 and the Drug Free Schools and Communities Act and its amendments of 1989 (Public Law 101-226, 20 U.S.C. 1011i) require all federal grant recipients to certify a drug-free environment. | Health and Safety | Faculty, Staff, Students | 2/7/2019 | 11/28/2023 |
| Conflict of Interest in Research | The purpose of this policy is to promote the highest ethical standards in situations where conflicts of interest may occur in the conduct of research. | All Policy Topics, Research, University Organization, Culture, and Ethics | Faculty, research, Staff, Students | 3/1/2013 | 8/16/2023 |
| USC Integrity and Accountability Code | At the University of Southern California, ethical behavior is predicated on two main pillars: a commitment to discharging our obligations to others in a fair and honest manner, and a commitment to respecting the rights and dignity of all persons. | All Policy Topics, University Organization, Culture, and Ethics | Faculty, Staff, Students | 12/1/2021 | 8/23/2023 |
| Violence-Free Campus and Workplace | The university’s goal is to enhance the safety of all USC campuses, facilities, activities, and events so that students, faculty, staff, patients and visitors can work, learn and receive health care in an environment free from violence and threats. | Health and Safety | Faculty, Staff, Students | 7/30/2013 | 8/31/2023 |
| Postdoctoral Scholars | USC recognizes the importance of assisting postdoctoral scholars as they develop into independent investigators. | All Policy Topics, General Employment, Research | Faculty, research, Students | 2/28/2015 | 2/15/2023 |
| Missing Student Information | USC supports the health and safety of all students. This policy and procedure has been developed to assist in locating students who reside in on-campus and university-owned housing and who have been determined by USC to be missing. | Student Issues | Faculty, Staff, Students | 11/15/2013 | 11/15/2013 |
| Pets on University Property | The intent of this policy is to maintain the university as a productive, safe, and clean environment in which to study, conduct research, work and visit. | Health and Safety | Faculty, Staff, Students | 2/1/2006 | 2/1/2006 |