Faculty

Faculty

Policies by Audience - Faculty

TitleExcerpt
USC Athletics Student-Athlete Name, Image, and Likeness (NIL) PolicyThe vision of USC is to have the most student-athlete centered athletics program in the nation. In alignment with that vision, we support the ability of our student-athletes to earn compensation from third parties for the use of their name, image, and likeness (“NIL”), consistent with this Policy and California’s Fair Pay to Play Act. Administrative and Business PracticesFaculty, Staff, Students7/13/20217/13/2021
Cloud SecurityPlease view policy to access additional details.Information TechnologyFaculty, Staff11/1/201911/1/2019
Secure Systems DevelopmentPlease view policy to access additional details.Information TechnologyFaculty, Staff11/1/201911/1/2019
Data ProtectionPlease view policy to access additional details.Information TechnologyFaculty, Staff11/1/201911/1/2019
Logging & MonitoringPlease view policy to access additional details.Information TechnologyFaculty, Staff11/1/201911/1/2019
Information Security Awareness & TrainingPlease view policy to access additional details.Information TechnologyFaculty, Staff12/1/202012/1/2020
Information Risk ManagementPlease view policy to access additional details.Information TechnologyFaculty, Staff5/3/20195/3/2019
Security Incident ResponsePlease view policy to access additional details.Information TechnologyFaculty, Staff11/1/201911/1/2019
Endpoint SecurityPlease view policy to access additional details.Information TechnologyFaculty, Staff5/3/20195/3/2019
Third-Party Security Risk ManagementPlease view policy to access additional details.Information TechnologyFaculty, Staff12/1/202012/1/2020
USC Information Policies – Terms and GlossaryPlease view policy to access additional details.Information TechnologyFaculty, Staff5/3/20195/3/2019
Vulnerability & Patch ManagementPlease view policy to access additional details.Information TechnologyFaculty, Staff11/1/201911/1/2019
PassphrasePlease view policy to access additional details.Information TechnologyFaculty, Staff11/1/201911/1/2019
Network SecurityPlease view policy to access additional details.Information TechnologyFaculty, Staff11/1/201911/1/2019
Change & Release ManagementPlease view policy to access additional details.Information TechnologyFaculty, Staff5/3/20195/3/2019
Access ManagementPlease view policy to access additional details.Information TechnologyFaculty, Staff11/1/201911/1/2019
Acceptable UsePlease view policy to access additional details.Information TechnologyFaculty, Staff, Students5/3/20195/3/2019
Scholarship and Grant AwardsThis policy governs the administration of scholarships and grants at the University of Southern California (USC). USC provides scholarships and grants to students consistent with donor specifications on the basis of financial need, merit, or both.Student IssuesFaculty, Staff, Students11/4/202011/4/2020
Student RecordsThe University of Southern California maintains the privacy of student education records and allows students the right to inspect their education records consistent with the requirements of the Family Educational Rights and Privacy Act of 1974 (FERPA).Student IssuesFaculty, Staff, Students9/17/20099/17/2009
Appointments, Promotions, TenureThe University Committee on Appointments, Promotions, and Tenure (UCAPT) serves as the ultimate advisory body to the Provost, who retains final authority on behalf of the President.Faculty WorkplaceFaculty4/20/20174/20/2017
Faculty HandbookThe Faculty Handbook contains the central policies of the University, developed through shared governance.Faculty WorkplaceFaculty6/18/20196/18/2019
CoursewareThe purpose of this document is to provide the university’s specific policy for all courseware. Faculty WorkplaceFaculty9/15/20059/15/2005
Individual Development Plans for FacultyIndividual Development Plans may be considered at the suggestion of either the individual or the chair or dean, for those faculty who would benefit from such plans.Faculty WorkplaceFaculty3/19/20093/19/2009
Evaluation of Department Chairs and FacultyEach school will put in place an evaluation process for department chairs and, modified as needed, for heads of divisions or sections of departments, heads of divisions of schools, and academic directors in schools where that title is used.Faculty WorkplaceFaculty8/17/20008/17/2000
Research and Scholarship MisconductThis policy applies to research and scholarship carried out at USC involving any faculty (including part-time, adjunct and visiting), staff, trainee or students regardless of funding source, if any.Faculty WorkplaceFaculty, Staff, Students7/31/20207/31/2020
Family Care and Medical LeaveAll employees who have been employed by the university at least 12 months by the start of the leave and have worked at least 1250 hours during the 12-month period immediately preceding commencement of the leave are eligible.Time Off and LeavesFaculty, Staff7/1/20027/1/2002
Disaster LeaveDisaster leave provides employees with job protection and, when applicable, continued pay and benefits over a designated period of time in concert with a “declaration of emergency” issued by the President or President’s designee. Time Off and LeavesFaculty, Staff3/31/20173/31/2017
Paid BereavementAll employees are eligible. Excluded are resource employees, per diem employees, postdoctoral scholars and those claiming student status, including teaching and research assistants. Time Off and LeavesFaculty, Staff11/15/201511/15/2015
Military LeaveThe Uniformed Services Employment and Re-employment Rights Act of 1994 (USERRA) provides for job and benefits protection for an individual who has left his/her job to enter service in the uniformed services of the United States and received an honorable discharge upon leaving the service.Time Off and LeavesFaculty, Staff7/1/20027/1/2002
Paid Jury DutyAn employee must notify his/her manager as soon as s/he receives a jury summons.Time Off and LeavesFaculty, Staff11/16/201511/16/2015
Paid Time Off – Witness Duty for the UniversityAn employee summoned to appear as a witness at an administrative or other legal proceeding involving the university will receive their regular pay for the time they are required to be absent from work.Time Off and LeavesFaculty, Staff2/15/20192/15/2019
Paid VotingAll employees are eligible. The university adheres to the California Elections Code (Section 14000, 1994) as quoted below. This accommodation will be made for all employees, including faculty, staff, and those claiming student status.Time Off and LeavesFaculty, Staff7/1/20057/1/2005
Unpaid Accommodated Medical LeaveAll employees are eligible. Up-to-date certification from a qualified healthcare provider documenting the need for a medical leave is required. Time Off and LeavesFaculty, Staff6/29/20186/29/2018
Unpaid School ActivitiesThe Family School Partnership Act of 1995 allows employees who are parents, grandparents, step-parents, foster parents, or a person who stands in loco parentis (in the place of a parent) to a child time off to participate in their children’s school activities in kindergarten through grade 12, in licensed daycare facilities, and activities conducted by a licensed childcare provider.Time Off and LeavesFaculty, Staff3/4/20163/4/2016
Unpaid Religious HolidaysAn employee wishing to take time off to observe a religious holiday must notify his/her manager at least 30 days prior to the holiday.Time Off and LeavesFaculty, Staff3/25/20163/25/2016
Unpaid Time Off for Victims of Domestic Violence, Sexual Assault or StalkingEmployees who are victims of domestic violence, sexual assault, or stalking may take time off to provide for their own, or their children’s, health, safety or welfare.Time Off and LeavesFaculty, Staff3/19/20193/19/2019
Unpaid Time Off for Victims of Serious or Violent CrimeAn employee who is a victim of a serious or violent crime, or who is a family member of a victim, may take unpaid time off to attend judicial proceedings related to the crime.Time Off and LeavesFaculty, Staff2/15/20192/15/2019
California Military Spouse LeaveCalifornia law requires that employees who work an average of at least 20 hours per week may take up to ten days of unpaid leave while their spouse is on leave from military deployment.Time Off and LeavesFaculty, Staff3/15/20163/15/2016
HIPAA BUS-701 Business AssociatesThe University of Southern California (USC) ensures that its business associates protect patients’ right to privacy consistent with USC's obligations under federal and state law and USC’s privacy policies.Administrative and Business PracticesFaculty, Staff11/15/201111/15/2011
HIPAA PAT-608 Breach NotificationUSC shall comply with breach notification requirements under federal and state laws, including the HIPAA privacy and security regulations and the Health Information Technology for Economic and Clinical Health Act ("HITECH") Regulations.Administrative and Business PracticesFaculty, Staff, Students11/30/201611/30/2016
HIPAA PAT-607 Mitigations and SanctionsIt is USC’s policy to monitor compliance with HIPAA policies and to mitigate, to the extent practicable, any harm resulting from inappropriate access to, acquisition of, use of, or disclosure of protected health information.Administrative and Business PracticesFaculty, Staff, Students2/1/20192/1/2019
HIPAA PAT-606 Resolution of Patient ComplaintsIt is USC’s policy to provide a process for individuals to make complaints regarding USC’s compliance with the Privacy Rule.Administrative and Business PracticesFaculty, Staff, Students7/15/20147/15/2014
HIPAA PAT-605 Patient Requests to Receive Confidential CommunicationsIt is USC’s policy to accommodate a reasonable request by a patient to receive communications of Protected Health Information from USC by alternative means or at alternative locations, provided the procedures for requesting such accommodations as set forth below, are followed. Administrative and Business PracticesFaculty, Staff, Students7/15/20147/15/2014
HIPAA PAT-604 Patient Requests to Restrict Uses and Disclosures of Protected Health InformationUSC will consider requested restrictions. However, except in the limited circumstances described below, USC has no obligation to agree to any such request, nor is it required to cite a reason for refusing to do so.Administrative and Business PracticesFaculty, Staff, Students7/1/20157/1/2015
HIPAA PAT-603 Accounting of Disclosures of Protected Health InformationThis policy describes the process for responding to a patient’s request for an accounting of disclosures of his or her Protected Health Information.Administrative and Business PracticesFaculty, Staff, Students7/1/20157/1/2015
HIPAA PAT-602 Patient Requests to Amend Protected Health InformationExcept as set forth below, the University of Southern California (USC) recognizes the right of a patient to request an amendment to his or her Protected Health Information or a record about a patient maintained by USC in a “Designated Record Set.”Administrative and Business PracticesFaculty, Staff, Students7/1/20157/1/2015
HIPAA PAT-601 Access to Protected Health InformationThis policy describes when it is appropriate to permit a patient to access his or her Protected Health Information and the procedures to follow when approving or denying a patient request to access his or her Protected Health Information.Administrative and Business PracticesFaculty, Staff, Students11/30/201611/30/2016
HIPAA RES-301 Uses and Disclosures of Protected Health Information for Research PurposesFederal and state regulations govern the protection of human subjects in research. While these regulations provide for some patient confidentiality protections, the HIPAA Privacy Rule adds additional privacy protections for human subjects and establishes the conditions under which protected health information (“PHI”) may be used or disclosed by the University of Southern California (USC) for research purposes.Administrative and Business PracticesFaculty, Staff, Students6/15/20146/15/2014
HIPAA CLIN-207 Security Risk Analysis and ManagementIn accordance with the HIPAA Security Rule, USC maintains a HIPAA security risk analysis and management program to assess and prioritize risks to the confidentiality, integrity and availability of Protected Health Information (PHI) and to respond, accept or remediate as appropriate. Administrative and Business PracticesFaculty, Staff, Students3/1/20163/1/2016
HIPAA CLIN-206 Minimum Security Standards for ePHI for KeckKeck Medicine of University of Southern California (Keck) recognizes that federal and California law require that Protected Health Information receive the highest level of access control and security protection in order to safeguard the confidentiality and protect the patients’ right to privacy of such information consistent with USC’s privacy policies.Administrative and Business PracticesFaculty, Staff, Students7/15/20147/15/2014
HIPAA CLIN-204 Facility DirectoryPurpose is to ensure that the maintenance of the facility directory at University of Southern California is in accordance with the HIPAA privacy regulations.Administrative and Business PracticesFaculty, Staff, Students11/15/201111/15/2011
HIPAA CLIN-203 Special Privacy ConsiderationsUSC recognizes that federal and California law require that certain categories of patient’s Protected Health Information receive additional privacy protections. Administrative and Business PracticesFaculty, Staff, Students6/15/20146/15/2014
HIPAA CLIN-202 Personal Representatives of PatientsA patient’s “Personal Representative” is the person who has the authority, under California law, to make health care decisions on behalf of the patient. Although there are exceptions, in general a person who has the capacity to make his or her own health care decisions does not have a Personal Representative.Administrative and Business PracticesFaculty, Staff, Students6/15/20146/15/2014
HIPAA CLIN-201 Use of Protected Health Information for Treatment Payment and Health Care OperationsUniversity of Southern California (USC) is permitted to use and disclose an individual's Protected Health Information for treatment, payment and health care operations, provided: USC gives patients a Notice of Privacy Practices (Notice), which describes the ways in which USC may use patients' PHI; USC makes a good faith effort to obtain written acknowledgement of receipt of the Notice; and USC only uses and releases the minimum amount of health information necessary when doing so for payment or healthcare operations purposes.Administrative and Business PracticesFaculty, Staff, Students11/30/201111/30/2011
HIPAA CLIN-200 Notice of Privacy PracticesThe University of Southern California (USC) is required to give all patients a Notice of Privacy Practices (Notice), which explains i) the ways that USC may use and release their health information; and ii) describes the patients’ rights with respect to their health information.Administrative and Business PracticesFaculty, Staff, Students11/15/201111/15/2011
HIPAA GEN-105 Disclosures of DeidentifiedThe University of Southern California (USC) may use or disclose de-identified health information without obtaining a patient’s authorization.Administrative and Business PracticesFaculty, Staff, Students11/15/201111/15/2011
HIPAA GEN-103 Public Policy DisclosuresUSC may use or disclose PHI for treatment, payment and health care operations without an individual’s authorization in accordance with USC HIPAA Policy CLIN – 201 and USC’s Notice of Privacy Practices, provided the individual has acknowledged receipt of USC’s Notice of Privacy Practices or USC has made good faith efforts to obtain the individual’s acknowledgement of receipt.Administrative and Business PracticesFaculty, Staff, Students11/15/201111/15/2011
HIPAA GEN-102 When to Obtain AuthorizationsThe University of Southern California (USC) may use and disclose an individual’s Protected Health Information (PHI) only pursuant to a written Authorization of the patient or the patient’s Personal Representative with the following exceptions.Administrative and Business PracticesFaculty, Staff, Students11/15/201111/15/2011
HIPAA GEN-101-Education-of-Covered-WorkforceIt is USC's policy to provide education to its faculty, staff, students and other employees or volunteers who use, disclose or access Protected Health Information as part of their job responsibilities at USC.Administrative and Business PracticesFaculty, Staff, Students11/30/201611/30/2016
Intellectual PropertyThe purpose of this Policy is to educate members of the University community about their rights and responsibilities regarding intellectual property.Administrative and Business PracticesFaculty, Staff, Students4/3/20014/3/2001
Equipment PolicyTo establish procedures for the management and control of equipment owned by or in the possession and custody of USC. This includes the acquisition, identification, recording, use, care, maintenance, disposition, and reporting of U.S. government and contractor-owned equipment held by the university. These procedures are established to comply with federal regulations with respect to government equipment for which the university is responsible and accountable.Facilities and EquipmentFaculty, Staff8/31/20158/31/2015
University Sponsored Advertising and SponsorshipsTo protect and present an appropriate and consistent image, the university restricts the advertising of, or sponsorship agreements involving, certain products and services.Administrative and Business PracticesFaculty, Staff12/15/201612/15/2016
Record ManagementAll units of the university are responsible for ensuring appropriate use, retention and destruction of university records by establishing and following record management practices consistent with this policy.Administrative and Business PracticesFaculty, Staff8/15/20088/15/2008
Protection of Social Security Numbers and Other Restricted InformationUSC receives and collects Restricted Information, as defined below, from and about students, faculty and staff employees, patients, and business partners, among others, in order to provide academic and clinical services and/or to conduct business operations. USC will use, store and transmit “Restricted Information” responsibly and in compliance with federal and state laws and regulations.Administrative and Business PracticesFaculty, Staff1/31/20171/31/2017
Payment Card Industry Data Security StandardsThe university is committed to compliance with the Payment Card Industry (PCI) Data Security Standard, a standard adopted internationally by the major credit card brands (e.g., Visa, MasterCard, Discover, and American Express) to protect credit card data, regardless of where that data is processed or stored (“PCI Standard”).Administrative and Business PracticesFaculty, Staff5/15/20155/15/2015
Joint VenturesThe objective of this policy is to protect the university’s tax-exempt status in situations in which the university may enter into a joint venture with one or more parties that are not exempt from federal income taxation. Administrative and Business PracticesFaculty, Staff6/18/20096/18/2009
International Collaborations and Export ControlsUSC engages in a variety of activities related to research, instruction, healthcare, student outreach, and other strategic partnerships and affiliations that may create obligations under United States export control regulations, the Foreign Corrupt Practices Act (FCPA), and economic and trade sanctions regulations.Administrative and Business PracticesFaculty, Staff, Students3/31/20173/31/2017
Human Anatomic Materials ProcurementUSC is committed to ensuring that human anatomical materials used for academic purposes meet all applicable regulatory and safety requirements.Administrative and Business PracticesFaculty, Staff, Students9/15/20149/15/2014
Designating Honorary AlumniOn occasion the university, the Alumni Association, or the dean of an academic unit wishes to acknowledge the extraordinary service or merit of an individual who has neither an earned degree from USC nor qualifies for an honorary degree.Administrative and Business PracticesFaculty4/30/20124/30/2012
BiorepositoriesUSC encourages the creation of repositories (sometimes called biorepositories, registries, banks, or libraries) that provide access, for use in future research, to data and human biospecimens.Administrative and Business PracticesFaculty, Staff8/17/20128/17/2012
Affiliated OrganizationsConsistent with its tax-exempt purposes, the university may, from time to time, establish affiliates that operate as separate organizations.Administrative and Business PracticesFaculty, Staff6/18/20096/18/2009
Acceptance of Summons, Complaints and SubpoenasFaculty and non-faculty employees must exercise care when presented with any documents concerning legal actions in which the university or its employees are involved.Administrative and Business PracticesFaculty, Staff11/15/200211/15/2002
Weekday Football Game ProtocolThese guidelines have been developed for the purpose of establishing the university’s expectations regarding the management of weekday football games.Facilities and EquipmentFaculty, Staff, Students4/12/20134/12/2013
Space Planning and ManagementUSC’s physical facilities, like its personnel and financial assets, are resources to be planned, managed and maintained in a manner which most contributes to the university’s dual missions of research and instruction.Facilities and EquipmentFaculty, Staff, Students7/1/20087/1/2008
SignageAll university signs, both permanent and temporary (i.e. banners), for interior and/or exterior installation, are subject to administrative review and approval by representatives from the Office of the Provost, University Communications and Capital Construction.Facilities and EquipmentFaculty, Staff, Students8/21/20178/21/2017
Galen Event BookingAs the managing unit for the USC Galen Center, the Athletic Department works with the university community, our neighbors, and local and national entertainment organizations to insure the booking of quality and appropriate events in the center.Facilities and EquipmentFaculty, Staff8/8/20088/8/2008
Travel CardsUSC staff and faculty are eligible for a Travel Card provided they meet the following criteria: Have active employment status, in good standing.Expenditures and ProcurementFaculty, Staff10/12/201710/12/2017
Travel ExpendituresThe purpose of the policy is to ensure travel expenditures are reasonable, customary, and necessary to conduct official university business.Expenditures and ProcurementFaculty, Staff, Students4/26/20194/26/2019
Suppliers and CompetitionThe purpose of this policy is to ensure the best overall value to the university for the expenditure of funds; this includes the use of preferred suppliers, establishes USC’s competitive bidding requirements, and identifies other supplier requirements.Expenditures and ProcurementFaculty, Staff3/2/20213/2/2021
Sponsored Project Funded Expense Provisions (Expenditures)The purpose of this policy is to ensure controls for sponsored project funded expense provisions. When expenses are to be charged to a sponsored project account, the terms of the applicable contract or grant will take precedence over university expenditure policies.Expenditures and ProcurementFaculty, Staff, Students11/30/201511/30/2015
ReimbursementsUniversity community members incur various types of expenses as they perform tasks and duties that support the operations of the university and further its mission. Expenditures and ProcurementFaculty, Staff, Students4/23/20204/23/2020
Recruitment and Relocation ExpendituresThis policy is to ensure that university funds allocated toward recruitment and relocation are appropriately approved by the hiring department and processed in compliance with university policies and local, state, and federal requirements.Expenditures and ProcurementFaculty, Staff5/15/20185/15/2018
Purchasing and Signature AuthorityThe purpose of this policy is to control the commitment of university funds, including purchasing and contracting activities.Expenditures and ProcurementFaculty, Staff9/15/20149/15/2014
Procurement CardsThe Procurement Card (P-Card) is a corporate card issued on behalf of USC by a bank (Issuing Bank). The P-Card is used for buying goods and services for the university.Expenditures and ProcurementFaculty, Staff10/12/201710/12/2017
Membership Expense and Restrictions (Expenditures)The purpose of this policy is to establish guidelines for payments and reimbursements for memberships.Expenditures and ProcurementFaculty, Staff11/30/201511/30/2015
Invoice PaymentsWhen the purchase of goods and services is authorized by a purchase order, the supplier must provide an invoice for payment.Expenditures and ProcurementFaculty, Staff9/15/20149/15/2014
Independent ContractorsThe Internal Revenue Service requires the university to properly classify independent contractors. This policy and the accompanying independent contractor website (see below for link) identify the steps, documents and processes necessary to ensure proper classification of and subsequent payment to independent contractors.Expenditures and ProcurementFaculty, Staff1/3/20121/3/2012
Expense Business Purpose and ApprovalsAll university expenses must be necessary and reasonable in terms of price and purpose. Therefore, each university reimbursement and payment request must be supported by a written business purpose, regardless of the item, type of service, amount or form of payment.Expenditures and ProcurementFaculty, Staff8/26/20198/26/2019
School and Department CommitmentsMany schools make commitments with their chairs or department/division directors which are incorporated in the operating budget.Finance and BudgetFaculty, Staff10/5/200510/5/2005
Recharge CentersUSC schools, academic departments and other university divisions (units) may establish a recharge center (RC) to provide goods and/or services to university activities, programs and organizations.Finance and BudgetFaculty, Staff9/15/20119/15/2011
Indirect Cost RateWhen conducting sponsored projects, USC is required to apply the appropriate Facilities and Administrative (“F&A”) rate (also referred to as the “Indirect Cost Rate”) to the appropriate direct cost base for each project.Finance and BudgetFaculty, Staff4/23/20204/23/2020
Cost-SharingThe sponsor’s award document normally includes the form and the amount of the cost-sharing commitment or it may reference the proposal submitted to the funding agency.Finance and BudgetFaculty, Staff, Students5/1/19975/1/1997
Borrowing and Lending FundsThis policy outlines the rules required for the borrowing or lending of funds by any school or department within the university.Finance and BudgetFaculty, Staff10/5/200510/5/2005
Vehicle/Driver RequirementsThis policy covers requirements for the use of university vehicles. USC reserves the right, at its discretion, to prohibit any individual from driving a university vehicle, or to prohibit an employee from driving a personal vehicle for university business.Health and SafetyFaculty, Staff11/15/201711/15/2017
Unmanned Aerial Systems (drones)Due to potential risks to safety, security and privacy, USC generally prohibits operations of an Unmanned Aerial System (UAS; commonly known as a drone) on or above USC property or in connection with a USC-sanctioned or affiliated event or activity, including commercial, recreational, hobbyist, or other uses.Health and SafetyFaculty, Staff, Students3/1/20163/1/2016
TailgatingTailgating before a football game is part of the rich heritage that makes Trojan Game Day special. This policy provides guidelines to help ensure a safe, family-friendly game day environment, and applies only to USC’s University Park Campus – not the Coliseum or other facilities. However, both tailgating, and open containers, are strictly prohibited at USC Village.Health and SafetyFaculty, Staff, Students8/15/20178/15/2017
Smoke FreeThe university is committed to promoting a healthy, safe and comfortable environment for all students, faculty, staff and visitors. Smoking is prohibited in all indoor and outdoor facilities on university owned and leased property with no exception, including within vehicles parked on those properties.Health and SafetyFaculty, Staff, Students1/10/20171/10/2017
Research Personnel ProtectionSafety is a core value at USC. The university is committed to advancement of an institutional safety culture, with strong programs of personal safety, accident and injury prevention, wellness promotion, and compliance with applicable environmental and health and safety laws and regulations.Health and SafetyFaculty, Staff, Students7/2/20207/2/2020
Protecting MinorsThe university is committed to promoting the safety and wellbeing of students and others who are entrusted to our care or visit our campuses, especially those who are particularly vulnerable, including patients, volunteer subjects of research, and the children in our daycare and community outreach programs.Health and SafetyFaculty, Staff, Students6/25/20187/8/2021
Minors on CampusAs a research university, USC’s campuses and facilities are generally not an appropriate environment for minors unless they are matriculated students or enrolled in a program specifically designed for children and appropriately supervised by adults with the proper training and credentials.Health and SafetyFaculty, Staff, Students6/22/20126/22/2012
Minors in Laboratories and ShopsUSC encourages and actively promotes creative education, hands-on workshops, and the mentoring of minors (children under 18) who attend educational events on USC campuses. Health and SafetyFaculty, Staff6/30/20206/30/2020
Mandated ReportersCalifornia law designates USC employees with certain positions as “mandated reporters” (defined below and in Appendix A).Health and SafetyFaculty, Staff11/1/20157/14/2021
Injury and Illness PreventionUSC is committed to excellence in environmental health and safety stewardship on our campuses and in the larger USC community. This policy outlines safety responsibilities and requirements placed on all USC personnel (faculty, staff, students, contractors, and volunteers)—to support injury and illness prevention, maintain a safe and healthful workplace, and ensure individual and institutional compliance with relevant environmental health and safety regulations.Health and SafetyFaculty, Staff, Students7/30/20137/19/2021
Hazardous Waste Management (Environmental Management)The purpose of this policy is to protect the health and safety of university faculty, staff, students and visitors through safe handling and disposal of chemical, infectious, and radioactive wastes; to reduce the potential environmental liabilities and costs of hazardous waste disposal; and to help ensure that hazardous wastes are disposed of in accordance with all applicable regulations.Health and SafetyFaculty, Staff, Students3/15/20043/15/2004
Galen Center – Alcoholic BeveragesThe USC Galen Center provides primary space for USC men and women’s basketball and volleyball. The center also provides space for other university, community, and commercial events.Health and SafetyFaculty, Staff, Students4/1/20084/1/2008
Employee Influenza Immunization Requirements PolicyThis policy’s purpose is to prevent the spread of influenza in the university community and to ease the burden on health systems from COVID-19 and the upcoming 2020-2021 flu season.Health and SafetyFaculty, Staff11/1/202011/1/2020
Emergency ManagementThe university recognizes the need to prepare for unexpected events such as natural or human-caused disasters, as well as the need to return the university as quickly as possible to its normal operations should such events occur.Health and SafetyFaculty, Staff, Students9/15/20169/15/2016
COVID-19 Vaccination ProgramThe purpose of the COVID-19 Vaccination Program is to protect and support the health and safety of the USC Community including the University’s faculty, staff, students, and patients.Health and SafetyFaculty, Staff, Students4/26/20214/26/2021
COVID-19 Testing PolicyTo protect and support the health and safety of the USC Community by surveillance testing faculty, staff and student populations for potential COVID-19 infection, and to use this information to prevent, reduce, track and contain the transmission of COVID-19 at USC.Health and SafetyFaculty, Staff, Students5/3/20215/3/2021
Campus AccessThe university reserves the right to restrict or prohibit access to university property and to prohibit certain activities on campus.Health and SafetyFaculty, Staff, Students1/14/20131/14/2013
Reporting WrongdoingUSC requires faculty, staff, students, volunteers and others affiliated with the university to report suspicion of wrongdoing promptly to the proper authorities for investigation.University Organization, Culture, and EthicsFaculty, Staff, Students6/22/20126/22/2012
Relationships with IndustryThe purpose of this policy is to: Support USC’s standard of maintaining a culture of ethics in its business relations and to minimize conflicts of interest and the appearance of impropriety in our relationships with pharmaceutical companies, biotechnology companies, device and medical equipment manufacturers and other healthcare suppliers (“Industry”).University Organization, Culture, and EthicsFaculty, Staff, Students9/8/20099/8/2009
Prohibited Discrimination, Harassment, and RetaliationUSC’s Policy on Prohibited Discrimination, Harassment, and Retaliation incorporates a University-wide approach to preventing and responding to discrimination and harassment on the basis of protected characteristics, retaliation, and specific forms of harassment based on sex: sexual assault, dating violence, domestic violence, stalking, and related forms of conduct.University Organization, Culture, and EthicsEEO-TIX, Faculty, Staff, Students, Title 9, Title IX, Title nine8/14/20207/23/2021
Political ActivityUSC, as an institution, will not participate in (including the publishing or distributing of statements) any political campaign on behalf of (or in opposition to) any candidate for public office (collectively, “Political Statements”) and no employee or agent of USC is authorized to make any Political Statement, or expend any university funds for or against a candidate, on USC’s behalf.University Organization, Culture, and EthicsFaculty, Staff10/2/200210/2/2002
Lobbying and Gifts to Government OfficialsBecause governmental decisions have the potential to significantly impact the university, USC frequently participates in the governmental process at the federal, state, and local level.University Organization, Culture, and EthicsFaculty, Staff6/18/20206/18/2020
Institutional Conflict of Interest in ResearchThe objective of this policy is to promote the highest ethical standards in the conduct of research in situations where institutional conflicts of interest (“ICOI”) may occur, and to determine those instances when an ICOI is unacceptable.University Organization, Culture, and EthicsFaculty, Staff, Students9/1/20099/1/2009
Gift Acceptance and Campaign CountingAll university employees and volunteers must adhere to this policy, which also acts as a guide for prospective donors and their advisors, providing assurance that all donors are treated equitably.University Organization, Culture, and EthicsFaculty, Staff11/15/201811/15/2018
Fundraising CoordinationThe generosity of alumni, friends, grateful patients, corporations and foundations plays a vital role in supporting USC’s mission of excellence.University Organization, Culture, and EthicsFaculty, Staff11/15/201811/15/2018
Disability AccommodationsThe university is committed to the full accessibility of our campus, programs and activities to individuals with disabilities.University Organization, Culture, and EthicsFaculty, Staff, Students1/11/20161/11/2016
Conflict of Interest in Professional and Business PracticesAll employees are expected to adhere to the highest ethical standards in their professional and business practices. In order to meet these obligations, all faculty and staff should avoid conflicts of interest that may exist between outside activities and obligations to the university.University Organization, Culture, and EthicsFaculty, Staff8/14/20158/14/2015
Investigation of Non-Protected Class Conduct in Violation of University PolicyThe Office of Conduct, Accountability, and Professionalism (OCAP) investigates violations of university policy that have not been investigated by the Office of Equity and Diversity, the Office of Compliance, the Office of Internal Audit or an office investigating research misconduct.University Organization, Culture, and EthicsFaculty, Staff5/15/20188/3/2021
Misappropriation of University AssetsIt is the responsibility of every university employee, regardless of rank or job title, to safeguard university assets and to report any suspected misappropriation of university assets.University Organization, Culture, and EthicsFaculty, Staff7/1/20087/1/2008
Cooperation with Compliance InvestigationsEvery USC employee shares the university’s responsibility to comply with laws and regulations governing a variety of activities, including but not limited to research, healthcare, privacy and security, employment practices, environmental health and safety, financial aid, athletics and conflict of interest.University Organization, Culture, and EthicsFaculty, Staff7/1/20167/1/2016
USC Drug-FreeThe Federal Drug Free Workplace Act of 1988 and the Drug Free Schools and Communities Act and its amendments of 1989 (Public Law 101-226, 20 U.S.C. 1011i) require all federal grant recipients to certify a drug-free environment.Health and SafetyFaculty, Staff, Students2/7/20197/22/2021
Conflict of Interest in ResearchThe purpose of this policy is to promote the highest ethical standards in situations where conflicts of interest may occur in the conduct of research.University Organization, Culture, and EthicsFaculty, Staff, Students3/1/20133/1/2013
Code of EthicsAt the University of Southern California, ethical behavior is predicated on two main pillars: a commitment to discharging our obligations to others in a fair and honest manner, and a commitment to respecting the rights and dignity of all persons.University Organization, Culture, and EthicsFaculty, Staff, Students2/18/20142/18/2014
Violence-Free CampusThe university’s goal is to enhance the safety of all USC campuses, facilities, activities, and events so that students, faculty, staff, patients and visitors can work, learn and receive health care in an environment free from violence and threats.Health and SafetyFaculty, Staff, Students7/30/20137/30/2013
Paid Sick TimeIn the event of a discrepancy between this policy and a collective bargaining agreement, the terms of the collective bargaining agreement will govern.Time Off and LeavesFaculty, Staff7/1/20167/1/2016
Wage and HourThis document provides a general outline of the University’s policies regarding compensation, timekeeping, rest and meal period requirements, overtime pay and work schedules. The University abides by all applicable federal, state and local laws and regulations concerning employee compensation, including all minimum wage and salary requirements and pay regulations.Staff WorkplaceFaculty, Staff1/22/20211/22/2021
Employee DefinitionsThere are two classifications of employees: non-exempt and exempt. All employees are classified as non-exempt unless the duties performed meet criteria established under federal and state regulations that would allow the employee to be classified as exempt.Staff Employment, Staff WorkplaceFaculty, Staff6/11/20106/11/2010
Recruiting and HiringThe university is committed to attracting, securing and retaining a diverse and inclusive pool of the most highly qualified individuals available for all university positions, in accordance with the principles of affirmative action and equal employment opportunity. Staff WorkplaceFaculty, Staff2/15/20192/15/2019
Providing Employment ReferencesThe university operates as a single employer and has the right and responsibility to share among university departments accurate employment information concerning the job history and performance of current or former staff employees.Staff Employment, Staff WorkplaceFaculty, Staff12/1/201112/1/2011
Postdoctoral ScholarsUSC recognizes the importance of assisting postdoctoral scholars as they develop into independent investigators. General EmploymentFaculty, Students2/28/20152/28/2015
Training Requirements and OpportunitiesTo ensure compliance with federal, state or local regulatory requirements as well as university policy and procedures, faculty and staff employees may be required to complete specific training requirements as a condition of employment. General EmploymentFaculty, Staff6/15/20186/15/2018
Tuition Assistance BenefitThe university provides the TAB program to assist eligible employees with educational expenses for themselves and their eligible dependents. General EmploymentFaculty, Staff1/1/20191/1/2019
Hiring Foreign NationalsThe process of employing foreign nationals (as faculty, staff, or employees claiming student status) involves federal rules and regulations that, if not carefully followed, can result in severe penalties to both employee and employer.General EmploymentFaculty, Staff12/1/201112/1/2011
Employment RecordsThe university maintains personnel information for each employee to ensure a complete, accurate and current record of documents related to the job and employment status of an employee.General EmploymentFaculty, Staff2/25/20192/25/2019
Background ScreeningThe university conducts background screening, including screening for criminal convictions, on all applicants after a conditional offer of employment, and as a condition of employment.General EmploymentFaculty, Staff8/14/20208/14/2020
Appropriate Attire and AppearanceEmployees must report to work dressed appropriately and according to the requirements of the position and department; good grooming and personal hygiene are expected. General EmploymentFaculty, Staff6/29/20186/29/2018
Policy on PoliciesAll faculty, staff, students, contractors or visitors are expected to comply with university policy, which is posted on the official university policy website.University Organization, Culture, and EthicsFaculty, Staff, Students9/30/20209/30/2020
Missing Student InformationUSC supports the health and safety of all students. This policy and procedure has been developed to assist in locating students who reside in on-campus and university-owned housing and who have been determined by USC to be missing. Student IssuesFaculty, Staff, Students11/15/201311/15/2013
Employee EmailWhen using email to conduct official university business, employees must use USC email exclusively.Information TechnologyFaculty, Staff9/30/20169/30/2016
Fitness-for-Duty EvaluationStaff are expected to manage their health in such a way that they can safely and effectively perform their essential job functions and to discuss with their supervisor any circumstances that may impact their ability to do so. Staff Employment, Staff WorkplaceFaculty, Staff1/1/20081/1/2008
Class SchedulingEach school and department must distribute its course offerings over all five days of the week and over the full day from 8am through 5pm.Faculty WorkplaceFaculty12/21/201512/21/2015
Lactation AccommodationsThe university demonstrates its support of working parents in many ways, including generous leave policies for new parents, subsidized child care programs, and other policies and resources designed to enhance work-life balance throughout the life of a family. General EmploymentFaculty, Staff1/11/20211/11/2021
Facilities and Construction ProjectsThese work authorization and purchasing guidelines apply to painting and carpeting projects budgeted at $25,000 or less. Projects in excess of $25,000 will be managed by Capital Construction and Development (CCD) and will adhere to guidelines applicable to large projects.Facilities and EquipmentFaculty, Staff8/15/20118/15/2011
Diverse Supplier GuidelinesThe Department of Supplier Diversity Services works in tandem with Procurement Services to provide maximum procurement opportunities for Diverse Suppliers.Expenditures and ProcurementFaculty, Staff1/2/20061/2/2006
Bank AccountsNo individual, school, department, institute, center, subunit, group or organization associated with or affiliated with the university (including associated alumni or student organization) is authorized to open a commercial or retail bank account in or using the university’s name, identification or tax information. Finance and BudgetFaculty, Staff6/25/20186/25/2018
Pets on University PropertyThe intent of this policy is to maintain the university as a productive, safe, and clean environment in which to study, conduct research, work and visit.Health and SafetyFaculty, Staff, Students2/1/20062/1/2006
Authority to Sign Contracts and AgreementsA school or department may only enter into an agreement with an outside entity in the name of the corporate entity (the “University of Southern California”). All agreements the university enters into must be reviewed by the Office of the General Counsel prior to execution, and sufficient time must be scheduled into the drafting process to allow for proper review.Administrative and Business PracticesFaculty, Staff8/3/20108/3/2010
Accounting and Auditing Complaint ReportingIn order to adhere to the highest standards of integrity, the university encourages employees to submit complaints regarding accounting, internal accounting controls, or auditing matters or concerns (“Accounting Matters”).University Organization, Culture, and EthicsFaculty, Staff12/15/201112/15/2011