Faculty
Policies by Audience - Faculty
| Title | Excerpt | Category | Policy Issued | ||
|---|---|---|---|---|---|
| Reproductive Loss Leave | USC employees who experience a reproductive loss will be provided time off to grieve. | All Policy Topics, Time Off and Leaves | Faculty, Staff, Students | 7/15/2024 | 7/15/2024 |
| Roof Access | This policy seeks to reduce the inherent risks and dangers that building rooftops can present by limiting building rooftop access to Authorized Persons only. | All Policy Topics, Health and Safety | Faculty, Staff, Students | 10/19/2023 | 10/19/2023 |
| Licensing and Certification | The University of Southern California (“USC” or “university”) is committed to providing an environment of excellence in the spirit of our Unifying Values. To uphold our commitment to excellence and to ensure the integrity and safety of staff, faculty, students and university stakeholders, the university has an obligation to ensure that all employees, faculty and staff, fulfill all certification, license, and registration requirements for their roles, based on their job classification or job duties | All Policy Topics, Faculty Workplace, General Employment, Staff Employment, Staff Workplace | Faculty, Staff | 4/10/2023 | 4/10/2023 |
| Service and Assistance Animal | The purpose of this policy to articulate the conditions under which Service and Assistance Animals are permitted access to University grounds and facilities. | All Policy Topics, Health and Safety, University Organization, Culture, and Ethics | Faculty, Staff, student | 3/17/2023 | 3/17/2023 |
| External Surveys and Rankings Data Management Policy | All Policy Topics, University Organization, Culture, and Ethics | Faculty, Staff | 2/1/2023 | 2/1/2023 | |
| Third Party Integrity and Accountability Code | Administrative and Business Practices, All Policy Topics, Expenditures and Procurement, University Organization, Culture, and Ethics | Faculty, Staff, Third-PartyCode | 12/1/2022 | 12/1/2022 | |
| Data Privacy Policy | This policy represents USC’s commitment to respecting and protecting the privacy of its students, patients, faculty, staff, research subjects, and anyone from whom USC Personnel collect or receive Personal Information. The University is also committed to protecting the privacy of Personal Information within its direct and indirect control in a manner consistent with applicable laws, regulations, and University policies, procedures, and principles. | All Policy Topics, Information Technology, Research, University Organization, Culture, and Ethics | data, Faculty, privacy, research, Staff, student | 9/1/2022 | 11/27/2024 |
| Bone Marrow and Organ Donation Leave | The University of Southern California ("USC") provides eligible employees paid leave to donate an organ to another person and to donate bone marrow to another person. USC expects all employees, supervisors, Deans of Faculty, Department Chairs, and HR Partners to act in good faith when requesting and approving leaves of absence and time-off under this policy. | All Policy Topics, Time Off and Leaves | Faculty, Staff | 7/6/2022 | 11/18/2024 |
| Single-use Plastics Elimination - Beverage Bottles | The purpose of this university-wide policy is to eliminate Single-use Plastic Beverage Bottles from campus and medical enterprise operations. By shifting procurement practices, prioritizing reuse and increasing waste diversion and reduction measures, over the next few years, USC intends to transition away from all Single-Use Plastic Beverage Bottles on campus and reach its zero waste goals. | Administrative and Business Practices, All Policy Topics, Expenditures and Procurement, University Organization, Culture, and Ethics | Faculty, Staff, Students, sustainability | 7/1/2022 | 4/22/2024 |
| Gifts and Hospitality Policy | As USC Employees, we are accountable for evaluating the G&H that are given and received in accordance with this policy. USC employees must ensure that giving or receiving G&H does not improperly influence or appear to improperly influence an individual’s decision-making abilities. | All Policy Topics, Research, University Organization, Culture, and Ethics | Faculty, research, Staff, Students | 5/11/2022 | 11/18/2024 |
| Workers Compensation Policy | USC is committed to maintaining a safe work environment for faculty, staff, student workers (including post-doctoral and graduate student workers), and volunteers ("Eligible Individual(s)”). The University follows an established Workers’ Compensation policy. | All Policy Topics, General Employment, Staff Employment | Faculty, Staff | 5/3/2022 | 11/18/2024 |
| Political Site Visit and Events | uncategorized, University Organization, Culture, and Ethics | Faculty, Staff, Students | 3/4/2022 | 10/18/2024 | |
| Policy on Policies | All faculty, staff, students, and contractors involved in the development, approval, implementation, or maintenance of University Policies and related resources are expected to comply with this policy. This policy defines a University Policy, explains the relationship to related resources, and describes the key expectations, requirements, and methodology throughout the policy lifecycle, including development, maintenance, retirement, and archiving. | University Organization, Culture, and Ethics | Faculty, Staff, Students | 3/1/2022 | 12/17/2024 |
| Collections Or Gifts-in-Kind Acquisitions | The USC Acquisitions Policy exists to ensure that all collections acquisitions or gifts-in-kind to the University are transferred to University ownership according to all applicable laws, regulations, University standards, and museum artifact and works-of-art professional organization best practices. | Facilities and Equipment | Faculty, Staff, Students | 11/24/2021 | 3/14/2024 |
| Collections Deaccession | Facilities and Equipment | Faculty, Staff, student | 11/24/2021 | 11/18/2024 | |
| Collections Loans | The USC Collections Loans Policy exists to ensure that all collections, acquisitions artworks, artifacts, or manuscript materials are loaned or temporarily transferred to University ownership according to all applicable laws, regulations, University standards, and museum artifact and works-of-art and library and archives professional organization best practices. | Facilities and Equipment | Faculty, Staff, Students | 11/24/2021 | 11/27/2024 |
| Information Security Logging and Monitoring | Please view policy to access additional details. | Information Technology | Faculty, Staff | 11/4/2021 | 12/9/2022 |
| Asset Management | Please view policy to access additional details. | All Policy Topics, Information Technology, Research | Faculty, research, Staff | 11/4/2021 | 2/15/2023 |
| Clery Policy | The requirements in this policy are designed to facilitate USC’s compliance with the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998,” (the “Clery Act”). The Clery Act requires USC to disclose specified crime report statistics on and near its campuses, to provide other safety and crime information to the campus community in an accurate, complete, and timely manner, and to maintain written policies and procedures implementing the Clery Act. | Administrative and Business Practices | Faculty, Staff, Students | 9/28/2021 | 7/24/2023 |
| Event, Gatherings and Tailgate Fencing Policy | The university uses fencing of various heights to create a barrier or barricade to control the flow and capacity at an event. Fencing is also required when serving alcoholic beverages by the Department of Alcoholic Beverage Control (ABC) and Los Angeles Police Department (LAPD), the latter of whom signs off on ABC service permits. | Administrative and Business Practices | Faculty, Staff, Students | 9/28/2021 | 3/14/2024 |
| Face Covering Policy | Health and Safety | Faculty, Staff, Students | 8/16/2021 | 10/18/2022 | |
| Athletics Student - Name, Image, and Likeness (NIL) Policy | The vision of USC is to have the most student-athlete centered athletics program in the nation. In alignment with that vision, we support the ability of our student-athletes to earn compensation from third parties for the use of their name, image, and likeness (“NIL”), consistent with this Policy and California’s Fair Pay to Play Act. | Administrative and Business Practices | Faculty, Staff, Students | 7/13/2021 | 11/18/2024 |
| Cloud Security | Please view policy to access additional details. | All Policy Topics, Information Technology, Research | Faculty, research, Staff | 11/1/2019 | 2/15/2023 |
| Secure Systems Development | Please view policy to access additional details. | Information Technology | Faculty, Staff | 11/1/2019 | 1/3/2023 |
| Data Protection | Please view policy to access additional details. | All Policy Topics, Information Technology, Research | Faculty, research, Staff | 11/1/2019 | 2/15/2023 |
| Security Awareness & Training | Please view policy to access additional details. | Information Technology | Faculty, Staff | 12/1/2020 | 12/9/2022 |
| Information Risk Management | Please view policy to access additional details. | Information Technology | Faculty, Staff | 5/3/2019 | 12/9/2022 |
| Security Incident Response | Please view policy to access additional details. | Information Technology | Faculty, Staff | 11/1/2019 | 12/9/2022 |
| Endpoint Security | Please view policy to access additional details. | All Policy Topics, Information Technology, Research | Faculty, research, Staff | 5/3/2019 | 5/9/2024 |
| Third-Party Security Risk Management | Please view policy to access additional details. | All Policy Topics, Information Technology, Research | Faculty, research, Staff | 12/1/2020 | 5/16/2023 |
| USC Information Policies – Terms and Glossary | Please view policy to access additional details. | Information Technology | Faculty, Staff | 5/3/2019 | 6/8/2023 |
| Vulnerability & Patch Management | Please view policy to access additional details. | Information Technology | Faculty, Staff | 11/1/2019 | 12/9/2022 |
| Passphrase | Please view policy to access additional details. | Information Technology | Faculty, Staff | 11/1/2019 | 5/16/2023 |
| Network Security | Please view policy to access additional details. | Information Technology | Faculty, Staff | 11/1/2019 | 12/9/2022 |
| Change & Release Management | Please view policy to access additional details. | Information Technology | Faculty, Staff | 5/3/2019 | 12/9/2022 |
| Access Management | Please view policy to access additional details. | Information Technology | Faculty, Staff | 11/1/2019 | 12/9/2022 |
| Acceptable Use | Please view policy to access additional details. | All Policy Topics, Information Technology, Research | Faculty, research, Staff, Students | 5/3/2019 | 7/23/2024 |
| Scholarship and Grant Awards | This policy governs the administration of scholarships and grants at the University of Southern California (USC). USC provides scholarships and grants to students consistent with donor specifications on the basis of financial need, merit, or both. | All Policy Topics, Research, Student Issues | Faculty, research, Staff, Students | 11/4/2020 | 2/15/2023 |
| Student Records | The University of Southern California maintains the privacy of student education records and allows students the right to inspect their education records consistent with the requirements of the Family Educational Rights and Privacy Act of 1974 (FERPA). | Student Issues | Faculty, Staff, Students | 9/17/2009 | 9/17/2009 |
| University Committee on Appointments, Promotions, Tenure | The University Committee on Appointments, Promotions, and Tenure (UCAPT) serves as the ultimate advisory body to the Provost, who retains final authority on behalf of the President. | Faculty Workplace | Faculty | 4/20/2017 | 1/3/2023 |
| Faculty Handbook | The Faculty Handbook contains the central policies of the University, developed through shared governance. | Faculty Workplace | Faculty | 6/18/2019 | 11/22/2024 |
| Courseware | The purpose of this policy is to define courseware ownership by way of creation, generating income and/or royalties, outlining contractual courseware agreements, competition, conflict of interest and USC Trademarks and Third-Party Copyrights. | All Policy Topics, Faculty Workplace, Research | Faculty, research | 9/15/2005 | 9/29/2023 |
| Individual Development Plans for Faculty | Individual Development Plans may be considered at the suggestion of either the individual or the chair or dean, for those faculty who would benefit from such plans. | Faculty Workplace | Faculty | 3/19/2009 | 11/21/2024 |
| Evaluation of Department Chairs and Faculty | Each school will put in place an evaluation process for department chairs and, modified as needed, for heads of divisions or sections of departments, heads of divisions of schools, and academic directors in schools where that title is used. | Faculty Workplace | Faculty | 8/17/2000 | 8/17/2000 |
| Research and Scholarship Misconduct | This policy applies to research and scholarship carried out at USC involving any faculty (including part-time, adjunct and visiting), staff, trainee or students regardless of funding source, if any. | All Policy Topics, Faculty Workplace, Research | Faculty, research, Staff, Students | 7/31/2020 | 7/18/2023 |
| Family and Medical Leave Act and California Family Rights Act Leave | All employees who have been employed by the university at least 12 months by the start of the leave and have worked at least 1250 hours during the 12-month period immediately preceding commencement of the leave are eligible. | Time Off and Leaves | Faculty, Staff | 7/1/2002 | 10/31/2023 |
| Disaster Leave | Disaster leave provides employees with job protection and, when applicable, continued pay and benefits over a designated period of time in concert with a “declaration of emergency” issued by the President or President’s designee. | Time Off and Leaves | Faculty, Staff | 3/31/2017 | 3/31/2017 |
| Funeral and Bereavement Leave | All employees are eligible. Excluded are resource employees, per diem employees, postdoctoral scholars and those claiming student status, including teaching and research assistants. | All Policy Topics, Time Off and Leaves | Faculty, Staff | 11/15/2015 | 4/17/2023 |
| Military Leave | The Uniformed Services Employment and Re-employment Rights Act of 1994 (USERRA) provides for job and benefits protection for an individual who has left his/her job to enter service in the uniformed services of the United States and received an honorable discharge upon leaving the service. | Time Off and Leaves | Faculty, Staff | 7/1/2002 | 11/14/2024 |
| Paid Jury Duty | An employee must notify his/her manager as soon as s/he receives a jury summons. | Time Off and Leaves | Faculty, Staff | 11/16/2015 | 11/16/2015 |
| Paid Time Off – Witness Duty for the University | An employee summoned to appear as a witness at an administrative or other legal proceeding involving the university will receive their regular pay for the time they are required to be absent from work. | Time Off and Leaves | Faculty, Staff | 2/15/2019 | 2/15/2019 |
| Election Leave Policy | USC is committed to providing time-off for employees to serve as Election Day Officials or to vote in Statewide or Federal elections, without being disciplined because of their absence. USC encourages all employees to accept their civic responsibilities and is pleased to provide time-off to assist its employees. | All Policy Topics, Time Off and Leaves | Faculty, Staff | 7/1/2005 | 11/8/2022 |
| Unpaid Accommodated Medical Leave | All employees are eligible. Up-to-date certification from a qualified healthcare provider documenting the need for a medical leave is required. | Time Off and Leaves | Faculty, Staff | 6/29/2018 | 6/29/2018 |
| School Activities Leave | USC is committed to providing time-off for employees to participate in their children’s school activities in kindergarten through grade twelve (12), in licensed daycare facilities, and in activities conducted by a licensed childcare provider. | All Policy Topics, Time Off and Leaves | Faculty, Staff | 3/4/2016 | 7/25/2023 |
| Unpaid Religious Holidays | An employee wishing to take time off to observe a religious holiday must notify his/her manager at least 30 days prior to the holiday. | Time Off and Leaves | Faculty, Staff | 3/25/2016 | 3/25/2016 |
| Leave for Victims of Crime | USC is committed to providing unpaid leave and reasonable accommodations for employees who are victims and/or survivors of crime or abuse, including, but not limited to the crimes of domestic violence, sexual assault, or stalking, to attend legal proceedings and obtain other needed relief. | All Policy Topics, Time Off and Leaves | Faculty, Staff | 3/19/2019 | 11/6/2023 |
| California Military Spouse Leave | USC is committed to providing job-protected unpaid leave to employees who are spouses or registered domestic partners of military personnel who are home on leave during a period of military deployment, pursuant to the California Military & Veteran Code 395.10 | All Policy Topics, Time Off and Leaves | Faculty, Staff | 3/15/2016 | 7/15/2024 |
| HIPAA BUS-701 Business Associates | The University of Southern California (USC) ensures that its business associates protect patients’ right to privacy consistent with USC's obligations under federal and state law and USC’s privacy policies. | Administrative and Business Practices | Faculty, Staff | 11/15/2011 | 11/15/2011 |
| HIPAA PAT-608 Breach Notification | USC shall comply with breach notification requirements under federal and state laws, including the HIPAA privacy and security regulations and the Health Information Technology for Economic and Clinical Health Act ("HITECH") Regulations. | Administrative and Business Practices, All Policy Topics, Research | Faculty, research, Staff, Students | 11/30/2016 | 2/15/2023 |
| HIPAA PAT-607 Mitigations and Sanctions | It is USC’s policy to monitor compliance with HIPAA policies and to mitigate, to the extent practicable, any harm resulting from inappropriate access to, acquisition of, use of, or disclosure of protected health information. | Administrative and Business Practices | Faculty, Staff, Students | 2/1/2019 | 2/1/2019 |
| HIPAA PAT-606 Resolution of Patient Complaints | It is USC’s policy to provide a process for individuals to make complaints regarding USC’s compliance with the Privacy Rule. | Administrative and Business Practices | Faculty, Staff, Students | 7/15/2014 | 7/15/2014 |
| HIPAA PAT-605 Patient Requests to Receive Confidential Communications | It is USC’s policy to accommodate a reasonable request by a patient to receive communications of Protected Health Information from USC by alternative means or at alternative locations, provided the procedures for requesting such accommodations as set forth below, are followed. | Administrative and Business Practices | Faculty, Staff, Students | 7/15/2014 | 7/15/2014 |
| HIPAA PAT-604 Patient Requests to Restrict Uses and Disclosures of Protected Health Information | USC will consider requested restrictions. However, except in the limited circumstances described below, USC has no obligation to agree to any such request, nor is it required to cite a reason for refusing to do so. | Administrative and Business Practices | Faculty, Staff, Students | 7/1/2015 | 7/1/2015 |
| HIPAA PAT-603 Accounting of Disclosures of Protected Health Information | This policy describes the process for responding to a patient’s request for an accounting of disclosures of his or her Protected Health Information. | Administrative and Business Practices | Faculty, Staff, Students | 7/1/2015 | 7/1/2015 |
| HIPAA PAT-602 Patient Requests to Amend Protected Health Information | Except as set forth below, the University of Southern California (USC) recognizes the right of a patient to request an amendment to his or her Protected Health Information or a record about a patient maintained by USC in a “Designated Record Set.” | Administrative and Business Practices | Faculty, Staff, Students | 7/1/2015 | 7/1/2015 |
| HIPAA PAT-601 Access to Protected Health Information | This policy describes when it is appropriate to permit a patient to access his or her Protected Health Information and the procedures to follow when approving or denying a patient request to access his or her Protected Health Information. | Administrative and Business Practices, All Policy Topics, Research | Faculty, research, Staff, Students | 11/30/2016 | 2/15/2023 |
| HIPAA RES-301 Uses and Disclosures of Protected Health Information for Research Purposes | Federal and state regulations govern the protection of human subjects in research. While these regulations provide for some patient confidentiality protections, the HIPAA Privacy Rule adds additional privacy protections for human subjects and establishes the conditions under which protected health information (“PHI”) may be used or disclosed by the University of Southern California (USC) for research purposes. | Administrative and Business Practices, All Policy Topics, Research | Faculty, research, Staff, Students | 6/15/2014 | 2/15/2023 |
| HIPAA CLIN-207 Security Risk Analysis and Management | In accordance with the HIPAA Security Rule, USC maintains a HIPAA security risk analysis and management program to assess and prioritize risks to the confidentiality, integrity and availability of Protected Health Information (PHI) and to respond, accept or remediate as appropriate. | Administrative and Business Practices, All Policy Topics, Research | Faculty, research, Staff, Students | 3/1/2016 | 2/15/2023 |
| HIPAA CLIN-206 Minimum Security Standards for ePHI for Keck | Keck Medicine of University of Southern California (Keck) recognizes that federal and California law require that Protected Health Information receive the highest level of access control and security protection in order to safeguard the confidentiality and protect the patients’ right to privacy of such information consistent with USC’s privacy policies. | Administrative and Business Practices | Faculty, Staff, Students | 7/15/2014 | 7/15/2014 |
| HIPAA CLIN-204 Facility Directory | Purpose is to ensure that the maintenance of the facility directory at University of Southern California is in accordance with the HIPAA privacy regulations. | Administrative and Business Practices | Faculty, Staff, Students | 11/15/2011 | 11/15/2011 |
| HIPAA CLIN-203 Special Privacy Considerations | USC recognizes that federal and California law require that certain categories of patient’s Protected Health Information receive additional privacy protections. | Administrative and Business Practices | Faculty, Staff, Students | 6/15/2014 | 6/15/2014 |
| HIPAA CLIN-202 Personal Representatives of Patients | A patient’s “Personal Representative” is the person who has the authority, under California law, to make health care decisions on behalf of the patient. Although there are exceptions, in general a person who has the capacity to make his or her own health care decisions does not have a Personal Representative. | Administrative and Business Practices | Faculty, Staff, Students | 6/15/2014 | 6/15/2014 |
| HIPAA CLIN-201 Use of Protected Health Information for Treatment Payment and Health Care Operations | University of Southern California (USC) is permitted to use and disclose an individual's Protected Health Information for treatment, payment and health care operations, provided: USC gives patients a Notice of Privacy Practices (Notice), which describes the ways in which USC may use patients' PHI; USC makes a good faith effort to obtain written acknowledgement of receipt of the Notice; and USC only uses and releases the minimum amount of health information necessary when doing so for payment or healthcare operations purposes. | Administrative and Business Practices | Faculty, Staff, Students | 11/30/2011 | 11/30/2011 |
| HIPAA CLIN-200 Notice of Privacy Practices | The University of Southern California (USC) is required to give all patients a Notice of Privacy Practices (Notice), which explains i) the ways that USC may use and release their health information; and ii) describes the patients’ rights with respect to their health information. | Administrative and Business Practices | Faculty, Staff, Students | 11/15/2011 | 11/15/2011 |
| HIPAA GEN-105 Disclosures of Deidentified | The University of Southern California (USC) may use or disclose de-identified health information without obtaining a patient’s authorization. | Administrative and Business Practices, All Policy Topics, Research | Faculty, research, Staff, Students | 11/15/2011 | 2/15/2023 |
| HIPAA GEN-103 Public Policy Disclosures | USC may use or disclose PHI for treatment, payment and health care operations without an individual’s authorization in accordance with USC HIPAA Policy CLIN – 201 and USC’s Notice of Privacy Practices, provided the individual has acknowledged receipt of USC’s Notice of Privacy Practices or USC has made good faith efforts to obtain the individual’s acknowledgement of receipt. | Administrative and Business Practices | Faculty, Staff, Students | 11/15/2011 | 11/15/2011 |
| HIPAA GEN-102 When to Obtain Authorizations | The University of Southern California (USC) may use and disclose an individual’s Protected Health Information (PHI) only pursuant to a written Authorization of the patient or the patient’s Personal Representative with the following exceptions. | Administrative and Business Practices, All Policy Topics, Research | Faculty, research, Staff, Students | 11/15/2011 | 2/15/2023 |
| HIPAA Privacy Rule: Education of Covered Workforce | It is USC's policy to provide education to its faculty, staff, students and other employees or volunteers who use, disclose or access Protected Health Information as part of their job responsibilities at USC. | Administrative and Business Practices, All Policy Topics, University Organization, Culture, and Ethics | Faculty, Staff, Students | 11/30/2016 | 3/28/2023 |
| Intellectual Property | The purpose of this Policy is to educate members of the University community about their rights and responsibilities regarding intellectual property. | Administrative and Business Practices, All Policy Topics, Research | Faculty, research, Staff, Students | 4/3/2001 | 2/15/2023 |
| Equipment Policy | To establish procedures for the management and control of equipment owned by or in the possession and custody of USC. This includes the acquisition, identification, recording, use, care, maintenance, disposition, and reporting of U.S. government and contractor-owned equipment held by the university. These procedures are established to comply with federal regulations with respect to government equipment for which the university is responsible and accountable. | All Policy Topics, Facilities and Equipment, Research | Faculty, research, Staff | 8/31/2015 | 2/15/2023 |
| University Sponsored Advertising and Sponsorships | To protect and present an appropriate and consistent image, the university restricts the advertising of, or sponsorship agreements involving, certain products and services. | Administrative and Business Practices | Faculty, Staff | 12/15/2016 | 11/15/2024 |
| Records Management | All units of the university are responsible for ensuring appropriate use, retention and destruction of university records by establishing and following record management practices consistent with this policy. | Administrative and Business Practices, All Policy Topics, Research | Faculty, research, Staff | 8/15/2008 | 6/9/2023 |
| Protection of Social Security Numbers and Other Restricted Information | USC receives and collects Restricted Information, as defined below, from and about students, faculty and staff employees, patients, and business partners, among others, in order to provide academic and clinical services and/or to conduct business operations. USC will use, store and transmit “Restricted Information” responsibly and in compliance with federal and state laws and regulations. | Administrative and Business Practices, All Policy Topics, Research | Faculty, research, Staff | 1/31/2017 | 2/15/2023 |
| Payment Card Industry Data Security Standards | The university is committed to compliance with the Payment Card Industry (PCI) Data Security Standard, a standard adopted internationally by the major credit card brands (e.g., Visa, MasterCard, Discover, and American Express) to protect credit card data, regardless of where that data is processed or stored (“PCI Standard”). | Administrative and Business Practices | Faculty, Staff | 5/15/2015 | 11/21/2024 |
| Joint Ventures | The objective of this policy is to protect the university’s tax-exempt status in situations in which the university may enter into a joint venture with one or more parties that are not exempt from federal income taxation. | Administrative and Business Practices | Faculty, Staff | 6/18/2009 | 6/14/2024 |
| International Collaborations and Export Controls | USC engages in a variety of activities related to research, instruction, healthcare, student outreach, and other strategic partnerships and affiliations that may create obligations under United States export control regulations, the Foreign Corrupt Practices Act (FCPA), and economic and trade sanctions regulations. | Administrative and Business Practices, All Policy Topics, Research | Faculty, research, Staff, Students | 3/31/2017 | 11/19/2024 |
| Human Anatomic Materials Procurement | USC is committed to ensuring that human anatomical materials used for academic purposes meet all applicable regulatory and safety requirements. | Administrative and Business Practices, All Policy Topics, Research | Faculty, research, Staff, Students | 9/15/2014 | 2/15/2023 |
| Designating Honorary Alumni | On occasion the university, the Alumni Association, or the dean of an academic unit wishes to acknowledge the extraordinary service or merit of an individual who has neither an earned degree from USC nor qualifies for an honorary degree. | Administrative and Business Practices | Faculty | 4/30/2012 | 2/23/2023 |
| Biorepositories | USC encourages the creation of repositories (sometimes called biorepositories, registries, banks, or libraries) that provide access, for use in future research, to data and human biospecimens. | Administrative and Business Practices, All Policy Topics, Research | Faculty, research, Staff | 8/17/2012 | 2/15/2023 |
| Affiliated Organizations | Consistent with its tax-exempt purposes, the university may, from time to time, establish affiliates that operate as separate organizations. | Administrative and Business Practices | Faculty, Staff | 6/18/2009 | 6/14/2024 |
| Acceptance of Summons, Complaints and Subpoenas | Faculty and non-faculty employees must exercise care when presented with any documents concerning legal actions in which the university or its employees are involved. | Administrative and Business Practices | Faculty, Staff | 11/15/2002 | 11/14/2024 |
| Weekday Football Game Protocol | These guidelines have been developed for the purpose of establishing the university’s expectations regarding the management of weekday football games. | Facilities and Equipment | Faculty, Staff, Students | 4/12/2013 | 10/31/2022 |
| Space Planning and Management | USC’s physical facilities, like its personnel and financial assets, are resources to be planned, managed and maintained in a manner which most contributes to the university’s dual missions of research and instruction. | Facilities and Equipment | Faculty, Staff, Students | 7/1/2008 | 7/1/2008 |
| Signage | All university signs, both permanent and temporary (i.e. banners), for interior and/or exterior installation, are subject to administrative review and approval by representatives from the Office of the Provost, University Communications and Capital Construction. | Facilities and Equipment | Faculty, Staff, Students | 8/21/2017 | 11/15/2024 |
| Galen Event Booking | As the managing unit for the USC Galen Center, the Athletic Department works with the university community, our neighbors, and local and national entertainment organizations to insure the booking of quality and appropriate events in the center. | Facilities and Equipment | Faculty, Staff | 8/8/2008 | 11/15/2024 |
| Travel Cards | USC staff and faculty are eligible for a Travel Card provided they meet the following criteria: Have active employment status, in good standing. | All Policy Topics, Expenditures and Procurement, Research | Faculty, research, Staff | 10/12/2017 | 2/15/2023 |
| Travel Expenditures | The purpose of the policy is to ensure travel expenditures are reasonable, customary, and necessary to conduct official university business. | All Policy Topics, Expenditures and Procurement, Research | Faculty, research, Staff, Students | 4/26/2019 | 2/15/2023 |
| Suppliers and Competition | The purpose of this policy is to ensure the best overall value to the university for the expenditure of funds; this includes the use of preferred suppliers, establishes USC’s competitive bidding requirements, and identifies other supplier requirements. | Expenditures and Procurement | Faculty, Staff | 3/2/2021 | 11/14/2024 |
| Sponsored Project Funded Expense Provisions (Expenditures) | The purpose of this policy is to ensure controls for sponsored project funded expense provisions. When expenses are to be charged to a sponsored project account, the terms of the applicable contract or grant will take precedence over university expenditure policies. | All Policy Topics, Expenditures and Procurement, Research | Faculty, research, Staff, Students | 11/30/2015 | 2/15/2023 |
| Reimbursements | University community members incur various types of expenses as they perform tasks and duties that support the operations of the university and further its mission. | All Policy Topics, Expenditures and Procurement, Research | Faculty, research, Staff, Students | 4/23/2020 | 2/15/2023 |
| Recruitment and Relocation Expenditures | This policy is to ensure that university funds allocated toward recruitment and relocation are appropriately approved by the hiring department and processed in compliance with university policies and local, state, and federal requirements. | Expenditures and Procurement | Faculty, Staff | 5/15/2018 | 5/15/2018 |
| Purchasing and Signature Authority | The purpose of this policy is to control the commitment of university funds, including purchasing and contracting activities. | All Policy Topics, Expenditures and Procurement, Research | Faculty, research, Staff | 9/15/2014 | 11/14/2024 |
| Procurement Cards | The Procurement Card (P-Card) is a corporate card issued on behalf of USC by a bank (Issuing Bank). The P-Card is used for buying goods and services for the university. | All Policy Topics, Expenditures and Procurement, Research | Faculty, research, Staff | 10/12/2017 | 7/24/2023 |
| Membership Expense and Restrictions (Expenditures) | The purpose of this policy is to establish guidelines for payments and reimbursements for memberships. | All Policy Topics, Expenditures and Procurement, Research | Faculty, research, Staff | 11/30/2015 | 12/6/2024 |
| Invoice Payments | When the purchase of goods and services is authorized by a purchase order, the supplier must provide an invoice for payment. | Expenditures and Procurement | Faculty, Staff | 9/15/2014 | 11/15/2024 |
| Independent Contractors | The Internal Revenue Service requires the university to properly classify independent contractors. This policy and the accompanying independent contractor website (see below for link) identify the steps, documents and processes necessary to ensure proper classification of and subsequent payment to independent contractors. | Expenditures and Procurement | Faculty, Staff | 1/3/2012 | 4/17/2024 |
| Expense Business Purpose and Approvals | All university expenses must be necessary and reasonable in terms of price and purpose. Therefore, each university reimbursement and payment request must be supported by a written business purpose, regardless of the item, type of service, amount or form of payment. | All Policy Topics, Expenditures and Procurement, Research | Faculty, research, Staff | 8/26/2019 | 2/15/2023 |
| School and Department Commitments | Many schools make commitments with their chairs or department/division directors which are incorporated in the operating budget. | Finance and Budget | Faculty, Staff | 10/5/2005 | 11/21/2024 |
| Recharge Centers | USC schools, academic departments and other university divisions (units) may establish a recharge center (RC) to provide goods and/or services to university activities, programs and organizations. | All Policy Topics, Finance and Budget, Research | Faculty, research, Staff | 9/15/2011 | 2/15/2023 |
| Indirect Cost Rate | When conducting sponsored projects, USC is required to apply the appropriate Facilities and Administrative (“F&A”) rate (also referred to as the “Indirect Cost Rate”) to the appropriate direct cost base for each project. | All Policy Topics, Finance and Budget, Research | Faculty, research, Staff | 4/23/2020 | 11/15/2024 |
| Cost-Sharing | The sponsor’s award document normally includes the form and the amount of the cost-sharing commitment or it may reference the proposal submitted to the funding agency. | All Policy Topics, Finance and Budget, Research | Faculty, research, Staff, Students | 5/1/1997 | 11/15/2024 |
| Borrowing and Lending Funds | This policy outlines the rules required for the borrowing or lending of funds by any school or department within the university. | Finance and Budget | Faculty, Staff | 10/5/2005 | 12/5/2023 |
| Vehicle/Driver Requirements | This policy covers requirements for the use of university vehicles. USC reserves the right, at its discretion, to prohibit any individual from driving a university vehicle, or to prohibit an employee from driving a personal vehicle for university business. | Health and Safety | Faculty, Staff | 11/15/2017 | 11/27/2024 |
| Unmanned Aerial Systems (Drones) | Due to potential risks to safety, security and privacy, USC generally prohibits operations of an Unmanned Aerial System (UAS; commonly known as a drone) on or above USC property or in connection with a USC-sanctioned or affiliated event or activity, including commercial, recreational, hobbyist, or other uses. | All Policy Topics, Health and Safety, Research | Faculty, research, Staff, Students | 3/1/2016 | 12/17/2024 |
| Tailgating | Tailgating before a football game is part of the rich heritage that makes Trojan Game Day special. This policy provides guidelines to help ensure a safe, family-friendly game day environment, and applies only to USC’s University Park Campus – not the Coliseum or other facilities. However, both tailgating, and open containers, are strictly prohibited at USC Village. | Health and Safety | Faculty, Staff, Students | 8/15/2017 | 11/19/2024 |
| Smoke Free Policy | The university is committed to promoting a healthy, safe and comfortable environment for all students, faculty, staff and visitors. Smoking is prohibited in all indoor and outdoor facilities on university owned and leased property with no exception, including within vehicles parked on those properties. | Health and Safety | Faculty, Staff, Students | 1/10/2017 | 11/15/2024 |
| Research Personnel Protection | Safety is a core value at USC. The university is committed to advancement of an institutional safety culture, with strong programs of personal safety, accident and injury prevention, wellness promotion, and compliance with applicable environmental and health and safety laws and regulations. | All Policy Topics, Health and Safety, Research | Faculty, research, Staff, Students | 7/2/2020 | 2/15/2023 |
| Protecting Minors | The university is committed to promoting the safety and wellbeing of students and others who are entrusted to our care or visit our campuses, especially those who are particularly vulnerable, including patients, volunteer subjects of research, and the children in our daycare and community outreach programs. | All Policy Topics, Health and Safety, University Organization, Culture, and Ethics | Faculty, Staff, Students | 6/25/2018 | 11/15/2024 |
| Minors in Laboratories and Shops | USC encourages and actively promotes creative education, hands-on workshops, and the mentoring of minors (children under 18) who attend educational events on USC campuses. | All Policy Topics, Health and Safety, Research | Faculty, research, Staff | 6/30/2020 | 12/6/2024 |
| Mandated Reporters | Mandated Reporters have an individual duty to report known or suspected abuse or neglect relating to children, elders, or dependent adults. Any employees whose positions are designated by the state of California as Mandated Reporters must understand what they are required to report, when it must be reported, and to whom. Summary information regarding the three categories of mandated reports is provided below. | All Policy Topics, Health and Safety, Staff Workplace, University Organization, Culture, and Ethics | Faculty, research, Staff | 11/1/2015 | 11/15/2024 |
| Injury and Illness Prevention | USC is committed to excellence in environmental health and safety stewardship on our campuses and in the larger USC community. This policy outlines safety responsibilities and requirements placed on all USC personnel (faculty, staff, students, contractors, and volunteers)—to support injury and illness prevention, maintain a safe and healthful workplace, and ensure individual and institutional compliance with relevant environmental health and safety regulations. | All Policy Topics, Health and Safety, Research | Faculty, research, Staff, Students | 7/30/2013 | 12/5/2024 |
| Hazardous Waste Management (Environmental Management) | The purpose of this policy is to protect the health and safety of university faculty, staff, students and visitors through safe handling and disposal of chemical, infectious, and radioactive wastes; to reduce the potential environmental liabilities and costs of hazardous waste disposal; and to help ensure that hazardous wastes are disposed of in accordance with all applicable regulations. | All Policy Topics, Health and Safety, Research | Faculty, research, Staff, Students | 3/15/2004 | 11/19/2024 |
| Emergency Management | The university recognizes the need to prepare for unexpected events such as natural or human-caused disasters, as well as the need to return the university as quickly as possible to its normal operations should such events occur. | Health and Safety | Faculty, Staff, Students | 9/15/2016 | 2/16/2022 |
| COVID-19 Vaccination Program | The purpose of the COVID-19 Vaccination Program is to protect and support the health and safety of the USC Community including the University’s faculty, staff, students, and patients. | Health and Safety | Faculty, Staff, Students | 4/26/2021 | 11/15/2024 |
| COVID-19 Testing Policy | To protect and support the health and safety of the USC Community by surveillance testing faculty, staff and student populations for potential COVID-19 infection, and to use this information to prevent, reduce, track and contain the transmission of COVID-19 at USC. | Health and Safety | Faculty, Staff, Students | 5/3/2021 | 11/20/2024 |
| Campus Access | The university reserves the right to restrict or prohibit access to university property and to prohibit certain activities on campus. | Health and Safety | Faculty, Staff, Students | 1/14/2013 | 4/24/2024 |
| Reporting Wrongdoing | USC requires faculty, staff, students, volunteers and others affiliated with the university to report suspicion of wrongdoing promptly to the proper authorities for investigation. | University Organization, Culture, and Ethics | Faculty, Staff, Students | 6/22/2012 | 10/16/2023 |
| Relationships with Industry | The purpose of this policy is to: Support USC’s standard of maintaining a culture of ethics in its business relations and to minimize conflicts of interest and the appearance of impropriety in our relationships with pharmaceutical companies, biotechnology companies, device and medical equipment manufacturers and other healthcare suppliers (“Industry”). | Research, University Organization, Culture, and Ethics | Faculty, research, Staff, Students | 9/8/2009 | 11/15/2024 |
| Prohibited Discrimination, Harassment, and Retaliation | USC’s Policy on Prohibited Discrimination, Harassment, and Retaliation incorporates a University-wide approach to preventing and responding to discrimination and harassment on the basis of protected characteristics, retaliation, and specific forms of harassment based on sex: sexual assault, dating violence, domestic violence, stalking, and related forms of conduct. | University Organization, Culture, and Ethics | EEO-TIX, Faculty, Staff, Students, Title 9, Title IX, Title nine | 8/14/2020 | 8/3/2022 |
| Political Activity | USC, as an institution, will not participate in (including the publishing or distributing of statements) any political campaign on behalf of (or in opposition to) any candidate for public office (collectively, “Political Statements”) and no employee or agent of USC is authorized to make any Political Statement, or expend any university funds for or against a candidate, on USC’s behalf. | All Policy Topics, Research, University Organization, Culture, and Ethics | Faculty, research, Staff | 10/2/2002 | 2/12/2024 |
| Institutional Conflict of Interest in Research | The objective of this policy is to promote the highest ethical standards in the conduct of research in situations where institutional conflicts of interest (“ICOI”) may occur, and to determine those instances when an ICOI is unacceptable. | All Policy Topics, Research, University Organization, Culture, and Ethics | Faculty, research, Staff, Students | 9/1/2009 | 11/15/2024 |
| Gift Acceptance and Campaign Counting | All university employees and volunteers must adhere to this policy, which also acts as a guide for prospective donors and their advisors, providing assurance that all donors are treated equitably. | Administrative and Business Practices, University Organization, Culture, and Ethics | Faculty, Staff, volunteer | 11/15/2018 | 10/2/2023 |
| Fundraising Coordination | The generosity of alumni, friends, grateful patients, corporations and foundations plays a vital role in supporting USC’s mission of excellence. | Administrative and Business Practices, University Organization, Culture, and Ethics | Faculty, Staff | 11/15/2018 | 7/13/2023 |
| Disability Accommodations | The university is committed to the full accessibility of our campus, programs and activities to individuals with disabilities. | University Organization, Culture, and Ethics | Faculty, Staff, Students | 1/11/2016 | 10/23/2024 |
| Conflict of Interest and Commitment Policy | All employees are expected to adhere to the highest ethical standards in their professional and business practices. In order to meet these obligations, all faculty and staff should avoid conflicts of interest that may exist between outside activities and obligations to the university. | All Policy Topics, Research, University Organization, Culture, and Ethics | Faculty, research, Staff | 8/14/2015 | 11/15/2024 |
| Investigation of Non-Protected Class Conduct in Violation of University Policy | The Office of Conduct, Accountability, and Professionalism (OCAP) investigates violations of university policy that have not been investigated by the Office of Equity and Diversity, the Office of Compliance, the Office of Internal Audit or an office investigating research misconduct. | University Organization, Culture, and Ethics | Faculty, Staff | 5/15/2018 | 11/13/2024 |
| Misappropriation of University Assets | It is the responsibility of every university employee, regardless of rank or job title, to safeguard university assets and to report any suspected misappropriation of university assets. | All Policy Topics, Research, University Organization, Culture, and Ethics | Faculty, research, Staff | 7/1/2008 | 6/4/2024 |
| Cooperation with Compliance Investigations | Every USC employee shares the university’s responsibility to comply with laws and regulations governing a variety of activities, including but not limited to research, healthcare, privacy and security, employment practices, environmental health and safety, financial aid, athletics and conflict of interest. | All Policy Topics, Research, University Organization, Culture, and Ethics | Faculty, research, Staff | 7/1/2016 | 11/15/2024 |
| USC Drug-Free | The Federal Drug Free Workplace Act of 1988 and the Drug Free Schools and Communities Act and its amendments of 1989 (Public Law 101-226, 20 U.S.C. 1011i) require all federal grant recipients to certify a drug-free environment. | Health and Safety | Faculty, Staff, Students | 2/7/2019 | 11/18/2024 |
| Financial Conflict of Interest in Research | The purpose of this policy is to promote the highest ethical standards in situations where conflicts of interest may occur in the conduct of research. | All Policy Topics, Research, University Organization, Culture, and Ethics | Faculty, research, Staff, Students | 3/1/2013 | 11/14/2024 |
| USC Integrity and Accountability Code | At the University of Southern California, ethical behavior is predicated on two main pillars: a commitment to discharging our obligations to others in a fair and honest manner, and a commitment to respecting the rights and dignity of all persons. | All Policy Topics, University Organization, Culture, and Ethics | Faculty, Staff, Students | 12/1/2021 | 6/12/2024 |
| Violence-Free Campus and Workplace | The university’s goal is to enhance the safety of all USC campuses, facilities, activities, and events so that students, faculty, staff, patients and visitors can work, learn and receive health care in an environment free from violence and threats. | Health and Safety | Faculty, Staff, Students | 7/30/2013 | 11/14/2024 |
| Paid Sick Time | In the event of a discrepancy between this policy and a collective bargaining agreement, the terms of the collective bargaining agreement will govern. | Time Off and Leaves | Faculty, Staff | 7/1/2016 | 9/19/2024 |
| Wage and Hour | This document provides a general outline of the University’s policies regarding compensation, timekeeping, rest and meal period requirements, overtime pay and work schedules. The University abides by all applicable federal, state and local laws and regulations concerning employee compensation, including all minimum wage and salary requirements and pay regulations. | Staff Workplace | Faculty, Staff | 1/22/2021 | 9/1/2023 |
| Employee Definitions | There are two classifications of employees: non-exempt and exempt. All employees are classified as non-exempt unless the duties performed meet criteria established under federal and state regulations that would allow the employee to be classified as exempt. | Staff Employment, Staff Workplace | Faculty, Staff | 6/11/2010 | 6/11/2010 |
| Recruiting and Hiring | The university is committed to attracting, securing and retaining a diverse and inclusive pool of the most highly qualified individuals available for all university positions, in accordance with the principles of affirmative action and equal employment opportunity. | Staff Workplace | Faculty, Staff | 2/15/2019 | 2/15/2019 |
| Providing Employment References | The university operates as a single employer and has the right and responsibility to share among university departments accurate employment information concerning the job history and performance of current or former staff employees. | Staff Employment, Staff Workplace | Faculty, Staff | 12/1/2011 | 11/14/2024 |
| Postdoctoral Scholars | USC recognizes the importance of assisting postdoctoral scholars as they develop into independent investigators. | All Policy Topics, General Employment, Research | Faculty, research, Students | 2/28/2015 | 2/15/2023 |
| Training Requirements and Opportunities | To ensure compliance with federal, state or local regulatory requirements as well as university policy and procedures, faculty and staff employees may be required to complete specific training requirements as a condition of employment. | General Employment | Faculty, Staff | 6/15/2018 | 11/14/2024 |
| Tuition Assistance Benefit | The university provides the TAB program to assist eligible employees with educational expenses for themselves and their eligible dependents. | General Employment | Faculty, Staff | 1/1/2019 | 11/14/2024 |
| Hiring Foreign Nationals and Immigration Employment Sponsorship | The process of employing foreign nationals (as faculty, staff, or employees claiming student status) involves federal rules and regulations that, if not carefully followed, can result in severe penalties to both employee and employer. | All Policy Topics, General Employment, Research | Faculty, research, Staff | 12/1/2011 | 11/14/2024 |
| Employee Records | The university maintains personnel information for each employee to ensure a complete, accurate and current record of documents related to the job and employment status of an employee. | General Employment | Faculty, Staff | 2/25/2019 | 7/25/2023 |
| Background Screening | The university conducts background screening, including screening for criminal convictions, on all applicants after a conditional offer of employment, and as a condition of employment. | General Employment | Faculty, Staff | 8/14/2020 | 9/18/2024 |
| Appropriate Attire and Appearance | Employees must report to work dressed appropriately and according to the requirements of the position and department; good grooming and personal hygiene are expected. | General Employment | Faculty, Staff | 6/29/2018 | 6/29/2018 |
| Missing Student Information | USC supports the health and safety of all students. This policy and procedure has been developed to assist in locating students who reside in on-campus and university-owned housing and who have been determined by USC to be missing. | Student Issues | Faculty, Staff, Students | 11/15/2013 | 11/15/2013 |
| Fitness-for-Duty Evaluation | Staff are expected to manage their health in such a way that they can safely and effectively perform their essential job functions and to discuss with their supervisor any circumstances that may impact their ability to do so. | Staff Employment, Staff Workplace | Faculty, Staff | 1/1/2008 | 11/14/2024 |
| Class Scheduling | Each school and department must distribute its course offerings over all five days of the week and over the full day from 8am through 5pm. | Faculty Workplace | Faculty | 12/21/2015 | 3/15/2023 |
| Lactation Accommodations | The university demonstrates its support of working parents in many ways, including generous leave policies for new parents, subsidized child care programs, and other policies and resources designed to enhance work-life balance throughout the life of a family. | General Employment | Faculty, Staff | 1/11/2021 | 1/11/2021 |
| Facilities and Construction Projects | These work authorization and purchasing guidelines apply to painting and carpeting projects budgeted at $25,000 or less. Projects in excess of $25,000 will be managed by Capital Construction and Development (CCD) and will adhere to guidelines applicable to large projects. | Facilities and Equipment | Faculty, Staff | 8/15/2011 | 11/14/2024 |
| Diverse Supplier Guidelines | The Department of Supplier Diversity Services works in tandem with Procurement Services to provide maximum procurement opportunities for Diverse Suppliers. | All Policy Topics, Expenditures and Procurement, Research | Faculty, research, Staff | 1/2/2006 | 11/14/2024 |
| Bank Accounts | No individual, school, department, institute, center, subunit, group or organization associated with or affiliated with the university (including associated alumni or student organization) is authorized to open a commercial or retail bank account in or using the university’s name, identification or tax information. | Finance and Budget | Faculty, Staff | 6/25/2018 | 6/25/2018 |
| Pets on University Property | The intent of this policy is to maintain the university as a productive, safe, and clean environment in which to study, conduct research, work and visit. | Health and Safety | Faculty, Staff, Students | 2/1/2006 | 2/1/2006 |
| University Signature | This policy identifies who is authorized to enter into Agreements on behalf of the University and how authorized individuals may delegate signature authority. This policy also outlines conditions that must be met before any Agreement on behalf of the University is signed and the use of electronic signatures. | Administrative and Business Practices, All Policy Topics, Research | Faculty, research, Staff | 8/3/2010 | 8/23/2023 |
| Accounting and Auditing Complaint Reporting | In order to adhere to the highest standards of integrity, the university encourages employees to submit complaints regarding accounting, internal accounting controls, or auditing matters or concerns (“Accounting Matters”). | University Organization, Culture, and Ethics | Faculty, Staff | 12/15/2011 | 4/24/2024 |